Position Summary
Fuel keeps the economy moving. Behind the scenes of every delivery, someone is making sure every litre is accounted for, and the numbers are right.
The Invoicing & Fuel Management Clerk plays a central role in keeping our fuel operations accurate and our customers confident. Working as a bridge between operations and accounting, this role ensures invoices are issued correctly, inventory is reconciled, and fuel tax records are maintained to a high standard. This is a role for someone who takes genuine satisfaction in getting the details right — and who understands that accuracy at this level has real consequences.
Key Accountabilities
1. Client Invoicing
Ensure customers are billed correctly and on time, building trust that keeps our clients happy.
· Prepare and issue accurate customer invoices
· Reconcile invoicing to fuel deliveries and cardlock activity
· Investigate and resolve billing discrepancies
2. Fuel Card & Cardlock Processing
Handle the high-volume transactional work that keeps cardlock accounts balanced and customers’ questions answered.
· Process and validate cardlock transactions
· Manage fuel card rollovers and monthly balancing
· Address transaction variances and customer inquiries
3. Inventory Management
Keep a clear and accurate picture of fuel inventory across multiple locations, because what’s on paper needs to match what’s in the tank.
· Track and reconcile fuel inventory across locations
· Support inventory adjustments and month-end reconciliations
· Ensure alignment between purchases, sales, and inventory records
4. Product Purchases
Maintain clean purchase records and catch discrepancies before they compound.
· Record and reconcile product purchases
· Verify pricing and quantities against supplier documentation
· Follow up on discrepancies with vendors and internal teams
5. Fuel Tax Reporting
Support accurate regulatory reporting and ensure the documentation is there when it’s needed.
· Assist with fuel tax reporting and reconciliation
· Maintain accurate records for regulatory compliance
· Support audit requests and documentation
Tools, Systems, Equipment and Machinery
Office 365 Applications including SharePoint, Outlook, Excel, etc.
Location
Joining a team operating across three provinces, this person can be in any of our major locations: Edmonton, Lloydminster, Regina, or Winnipeg,
Working Environment
· Office environment or Hybrid working arrangement
· Standard 40-hour work week. Monday–Friday hours are 7:00 am – 4:00 pm local time
Travel Requirements
An initial training period in Lloydminster may be required for candidates in other cities.
Qualifications
Education
- Post-secondary education in Accounting preferred
Experience
· Experience in invoicing and accounting support is preferred.
· Experience in fuel distribution, or with using PetroPlus, is a strong asset
Skills
The ideal candidate is someone who finds genuine satisfaction in clean reconciliations and accurate records.
· Strong attention to detail and a commitment to accuracy
· Confidence reconciling high-volume transactional data
· Strong organizational and communication skills
· Advanced Excel skills: comfortable building reconciliations, not just reading them
Benefits
Comprehensive benefits package available includes:
· Extended health, dental, and vision
· Employer-matched RRSP / TFSA contributions
· Short-term and Long-term disability coverage
Application question(s):
- Where are you located?
- How many years of accounting and invoicing experience do you have?
Work Location: Hybrid remote in Winnipeg, MB (Winnipeg Region)
