This is a newly created role within a growing company, making it an excellent opportunity for someone who enjoys wearing multiple hats and contributing across a variety of business functions. The successful candidate will play a key role in supporting day-to-day operations, with responsibilities spanning human resources, accounting, and general office administration. This position is ideal for a proactive, organized individual who thrives in a dynamic environment and enjoys taking on diverse responsibilities while helping build and support the company's continued growth.
Position Summary
The Office Administrator & HR Coordinator is responsible for providing administrative, human resources, and accounting support to ensure the efficient operation of the office. This position assists with recruitment, onboarding, employee records, accounts payable and receivable, and general office administration.
Key Responsibilities
Human Resources
- Assist with recruitment activities, including posting job advertisements and scheduling interviews.
- Prepare new hire paperwork and coordinate onboarding.
- Maintain employee files and HR records.
- Assist with benefits administration and leave tracking.
- Support employee relations initiatives and company policies.
- Track employee training and certifications.
- Prepare employment letters and other HR documentation.
- Assist with attendance tracking and reporting.
Accounting (AP/AR)
- Process accounts payable, including entering invoices and preparing payments.
- Prepare and issue customer invoices.
- Monitor accounts receivable and follow up on outstanding balances.
- Reconcile statements and assist with month-end processes.
- Maintain accurate financial records and filing systems.
- Assist with payroll administration as required.
- Bank balance
- Monthly bank reconciliation
- General ledger entries
Office Administration
- Answer phones and respond to emails.
- Greet visitors and provide administrative support to management.
- Order office and production supplies and maintain inventory.
- Coordinate office equipment maintenance and service calls.
- Maintain filing systems and company records.
- Schedule meetings and prepare correspondence.
- Assist with special projects and company events.
- Perform other administrative duties as assigned.
Qualifications
- Post-secondary education in Business Administration, Human Resources, Accounting, or a related field preferred.
- Minimum 2-3 years of administrative experience, preferably in a manufacturing environment.
- Experience with HR administration and accounts payable/receivable.
- Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
- Experience with accounting and/or HR software is an asset.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Ability to handle confidential information with discretion.
- Strong attention to detail and ability to multitask.
Key Competencies
- Organization and prioritization
- Confidentiality and professionalism
- Problem-solving and initiative
- Accuracy and attention to detail
- Customer service orientation
- Ability to work independently and as part of a team
Group benefits commence at 6 months of service
RRSP Match commence at 1 year of service
Pay: $25.50 per hour
Work Location: In person
