We are seeking a motivated and detail-oriented Executive Assistant Trainee to join our dynamic team. This paid internship offers a unique opportunity to develop foundational administrative skills while supporting executive leadership in a fast-paced environment. As an integral part of our organization, you will gain hands-on experience in office management, communication, and organizational tasks that are essential for a successful career in administrative support. Your proactive attitude and eagerness to learn will help you thrive in this role, setting the stage for future growth within our company.
Responsibilities
- Assist with managing calendars and scheduling appointments using Microsoft Outlook Calendar and Google Workspace tools.
- Support data entry and bookkeeping tasks utilizing QuickBooks and other accounting software to ensure accurate financial records.
- Handle incoming calls with professional phone etiquette, directing inquiries efficiently through multi-line phone systems.
- Perform clerical duties such as filing, proofreading documents, and organizing digital and physical files to maintain an orderly workspace.
- Support front desk operations by greeting visitors, managing visitor logs, and providing excellent customer service.
- Assist with document signing processes using DocuSign and ensure timely completion of administrative tasks.
- Contribute to office organization by managing supplies, preparing reports, and supporting team members with various administrative needs.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks or similar bookkeeping software is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent typing speed and data entry accuracy.
- Knowledge of office procedures including filing systems, phone etiquette, and front desk operations.
- Attention to detail for proofreading documents and maintaining accurate records.
- Ability to handle multi-line phone systems professionally and courteously.
Join us as an Executive Assistant Trainee and embark on a rewarding journey of professional development! We value energetic individuals who are eager to learn, excel in organizational skills, and contribute positively to our team environment. This paid internship is designed to equip you with essential skills that will serve as a strong foundation for your career in administrative support or office management.
Pay: $17.00-$20.00 per hour
Benefits:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
Work Location: In person
