Project Coordinator – High-Rise Residential Renovations & Service Work
We are seeking a highly organized and detail-oriented Project Coordinator to support the delivery of high-volume apartment renovations, suite turnovers, occupied-unit work, and minor service repairs across a portfolio of high-rise rental buildings.
This role is ideal for someone who thrives in a fast-paced, production-driven environment and excels at scheduling, coordination, and communication. The successful candidate will play a key role in ensuring projects and service requests are executed efficiently, on time, and within budget.
Key Responsibilities
Scheduling & Coordination
- Assist in coordinating high-volume suite turnovers, occupied-unit work, and service repair requests across multiple buildings
- Build and maintain detailed schedules aligned with leasing deadlines and service timelines
- Coordinate trades, subcontractors, and handyman staff to ensure efficient workflow and sequencing
- Track daily progress of turnovers and occupied-unit work to ensure deadlines are met
- Help prioritize incoming service requests, including urgent occupied-unit issues
Operations Support
- Support Project Manager(s) and Operations Manager with day-to-day coordination of multiple active projects and service calls
- Monitor workflows to minimize downtime and delays across job sites
- Assist in dispatching appropriate trades or personnel for repair and maintenance requests
- Prepare and generate project quotes for turnovers, repairs, and small renovation scopes
- Source, order, and track materials to ensure timely delivery and cost efficiency
- Maintain organized records of schedules, work orders, quotes, and project updates
Site & Quality Support
- Coordinate site visits and assist with inspections as needed
- Help track deficiencies, incomplete work, and follow-ups to ensure quality standards are met
- Ensure work areas remain clean and professional, especially in occupied buildings
- Support compliance with safety standards, building protocols, and company procedures
Communication & Client Support
- Act as a point of contact between internal teams, trades, and property management
- Provide updates on project status, service requests, and timelines
- Assist in managing change orders, work order updates, and issue resolution
- Communicate pricing, approvals, and material timelines with stakeholders
- Maintain strong working relationships across multiple properties and teams
Requirements
- Previous experience in construction coordination, property management, or renovation projects
- Experience preparing quotes, takeoffs, or estimates for small to mid-size projects
- Experience ordering and coordinating delivery of construction materials
- Experience working in residential or high-rise environments is an asset
- Strong organizational and time-management skills with the ability to handle multiple priorities
- Familiarity with construction workflows, trade coordination, and service dispatching
- Basic understanding of general repairs and maintenance items (drywall, tile, finish carpentry, etc.)
- Proficient in scheduling tools, spreadsheets, and project tracking systems
- Excellent communication and problem-solving skills
- Ability to work in a fast-paced, deadline-driven environment
Ideal Candidate
- Highly organized and detail-oriented with strong multitasking ability
- Comfortable coordinating multiple projects, quotes, and service calls simultaneously
- Proactive and responsive in addressing issues and changing priorities
- Thrives in a production-focused environment where speed and efficiency are critical
Pay: $50,000.00-$84,581.20 per year
Benefits:
Ability to commute/relocate:
- North York, ON M3J 3G8: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Creating estimates in Quickbooks
Experience:
- Project coordination: 2 years (required)
- Construction: 2 years (required)
Location:
- North York, ON M3J 3G8 (required)
Work Location: In person
