Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role involves providing essential clerical and administrative support to ensure smooth office operations. The ideal candidate will have strong computer skills, excellent communication abilities, and experience in handling various administrative tasks in a professional environment. Prior experience with medical or dental offices, bookkeeping, and customer service is a plus. This position offers an opportunity to work in a dynamic setting where organizational skills and attention to detail are highly valued.
Responsibilities
- Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize Microsoft Office, Google Workspace, and QuickBooks for daily tasks such as scheduling, invoicing, and record keeping
- Provide exceptional customer support and phone etiquette to clients and staff
- Assist with appointment scheduling and coordinate meetings or events as needed
- Support bookkeeping activities and handle basic office administrative functions
- Maintain organized files both digitally and physically to ensure quick retrieval of information
- Handle incoming correspondence, emails, and inquiries efficiently
- Support team members with various clerical tasks to enhance overall office productivity
Experience
- Prior clerical or administrative experience preferred, especially in medical or dental office settings
- Familiarity with QuickBooks, Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry processes
- Experience with front desk operations, multi-line phone systems, filing systems, and customer service roles
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent typing speed along with proofreading skills to ensure accuracy in all documents
- Demonstrated professionalism in phone etiquette and customer interactions
- Previous bookkeeping or medical office experience is advantageous but not required; training will be provided for specific software or procedures
Pay: $18.00-$20.00 per hour
Benefits:
- Casual dress
- Extended health care
- On-site parking
Work Location: In person
