Term: Part Time, Permanent, Non-Unionized
Compensation: $25/ hour + benefits (after completing probationary period)
Hours of Work: 3 days or 22.5 hours per week (with the possibility to extend hours on an as needed and mutually agreed upon basis).
Work Location: 1499 Queen Street West, Toronto, M6R 1A3
Reports To: This role reports to the Director of Finance & Personnel and provides HR and labour relations support to the Executive Director and senior leadership team as a whole, on an as needed basis.
About Working for Change: Working for Change is a charitable organization that operates several social enterprises, creating employment opportunities for individuals with lived experience of mental health challenges, substance use, trauma, homelessness, gender-based violence, incarceration, disability, and/or refugee experiences. Our enterprises deliver high-quality services while supporting skill development and pathways to long-term employment.
Position Summary: The Human Resources (HR) Executive Assistant supports the day-to-day human resources operations at Working for Change, including but not limited to recruitment coordination, onboarding and offboarding administration, employee record management, payroll/timekeeping support, supports the compliance to company policies and the Collective Agreement and supports effective labour relations across the organization.
Key Responsibilities:
Recruitment & Hiring Coordination
- Post approved job openings
- Screen applications and support shortlisting
- Coordinate interviews and communication with candidates
- Maintain recruitment documentation
- Collect authorized data for screened/successful candidates
Onboarding & Offboarding Administration
- Coordinate onboarding documentation and setup of new employees, including completion of all required paperwork
- Work with Finance to set up employees in NewViews
- Support offboarding documentation and file closure when employees leave
- Support Employment Ontario partnerships through completion of required documentation and coordination of basic communication with partner organizations and participating employees
Employee Records & HR Administration
- Maintain accurate and confidential employee records
- Track employee status, time, vacation, and leave balances to support Director’s in ensuring benefits entitlements are being managed properly and in compliance with the CA
- Maintain HR documentation and templates, support HR communication efforts of senior leadership.
- Assist with payroll coordination and compiling employment statistics for MOH
Employee Support
- Respond to employee inquiries regarding policies, benefits, and procedures
- Issue confirmation of employment when requested
- Help organize training sessions and employee engagement initiatives
Labour Relations & Collective Agreement Administration
- Maintain records related to seniority and job classifications
- Supports Collective Bargaining processes from the Employer’s side
- Ensure compliance with the collective agreement
Qualifications & Skills:
- Previous experience in Human Resources or administrative support preferred
- Strong organizational and time management skills
- Excellent interpersonal and communication abilities
- Ability to handle sensitive information with confidentiality
- Strong proficiency in Microsoft Office and other technical applications for administrative tasks
- Demonstrates strong problem solving skills with the ability to independently gather information
- Knowledge of HR practices and employment standards is an asset
Requirements: Lived experience and applied understanding of mental health challenges; substance use; trauma; homelessness; gender-based violence; incarceration/conflict with the law; disability; and/or refugee experiences. Working for Change prioritizes hiring individuals with lived or living experience aligned with our mission.
Equity Statement: Working for Change is committed to equity and inclusion and encourages applications from Indigenous, Black and racialized communities, 2SLGBTQIA+ individuals, and persons with disabilities.
Please include your resume and cover letter in the application.
Pay: $25.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
- Dental care
- Paid time off
- Vision care
Application question(s):
- Are you someone with lived experience?
Work Location: In person
Expected start date: 2026-07-06
