The Material Coordinator supports Q-Line’s warehousing and logistics operations by ensuring accurate inventory
control, timely material flow, and effective communication between warehouse, logistics, and project teams. This role plays a key part in maintaining data integrity, supporting project schedules, and driving continuous improvement in material management processes.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
-
Maintain accurate inventory records and transactions across internal systems and WMS
-
Process material receipts, issues, and discrepancies (OSD), ensuring data accuracy
-
Support material reconciliation and resolve inventory discrepancies
-
Coordinate with warehouse teams, subcontractors, and client representatives on deliveries and schedules
-
Liaise with logistics and expediting teams to support timely material movement
-
Maintain warehouse and laydown schedules, providing regular updates to stakeholders
-
Generate reports and track KPIs, LEMs, and material status updates
-
Collect and present warehousing data to leadership and clients as required
-
Support monthly forecasting, material look-ahead planning, and invoicing processes
-
Identify opportunities for process improvement and support department initiatives
-
Ensure compliance with safety, quality, and operational procedures
-
Support additional material management and operational tasks as required
KNOWLEDGE, SKILLS & ABILITIES
-
Experience working with ERP and WMS systems (e.g., SMAT, SiteSense)
-
Strong proficiency in Microsoft Office, including Excel, Word, Outlook, and SharePoint
-
Strong communication skills, both written and verbal
-
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
-
Self-motivated with the ability to work independently and collaboratively
-
Strong problem-solving skills with attention to detail
At Q-Line Trucking, we believe people are the heart of what we do. Our culture is built on collaboration, integrity, and investing in our team. When you join Q-Line, you become part of a company that values professional growth, celebrates contributions, and is committed to making a positive impact—on the road and in the workplace.
Join a team that’s passionate about what we do and driven to do it well!
-
3–5 years of experience in a Materials Coordinator or similar role within industrial construction or warehousing
-
Strong attention to detail with the ability to follow structured processes
-
Ability to pass background checks and pre-employment drug and alcohol testing
