POSITION PROFILE
Position Title:
Accounts Receivable Admin
Reports to:
Assistant Controller
Date Revised:
May 2026
By: Sam Nasr
The Accounts Receivable Admin (AR) will provide support to the accounting team. This role will work closely with the Assistant Controller to complete financial tasks are required. The Accounts Receivable Admin must be able to provide accurate and timely transactional, operational and organizational support for financial operations, services, projects and initiatives.
KEY FUNCTIONS & ACCOUNTABILITIES
- Prepare and process customer, commodity, and miscellaneous invoices; validate source data, obtain approvals, and post transactions within monthly cut-off timelines.
- Apply and reconcile cash receipts from lockbox, direct deposits, wires, cheques, and EFTs; record related entries and maintain accurate customer payment records.
- Review and reconcile payment batches, statements, and other AR-related payment runs; investigate variances and process required adjustments.
- Monitor aged receivables, send reminders, respond to billing inquiries, and follow up with customers on outstanding reports, payments, discrepancies, and account issues.
- Support month-end and year-end close by completing reconciliations, accruals, bank reconciliations, working papers, and recurring AR analysis and reporting.
- Administer customer account maintenance activities including new customer setup, initial deposit tracking and refunds, annual sales verification support, and out-of-province claims processing.
- Maintain accurate AR records, support audits, and provide backup for related finance tasks and other duties assigned by the Assistant Controller.
EDUCATION AND TRAINING
The Accounts Receivable Admin requires a post-secondary Accounting related certificate/diploma.
EXPERIENCE
The Accounts Receivable Admin must have a minimum of 3-5 years of experience in a similar accounts receivable role, in a high-volume environment requiring frequent use of Excel for data analysis, reconciliations, invoice support, and reporting. Experience with ERP or accounting systems and month-end AR processes is preferred.
KNOWLEDGE, SKILLS AND BEHAVIOURS
- Working knowledge of accounts receivable processes, including invoicing, cash application, collections, account reconciliations, accruals, and month-end close activities
- Strong attention to detail and accuracy in processing high-volume transactions, maintaining records, and identifying discrepancies
- Strong proficiency in Microsoft Excel, including sorting and filtering large data sets, formulas, pivot tables, lookups, reconciliations, and preparing accurate working files and reports; experience with ERP/accounting systems such as Microsoft Dynamics NAV is an asset
- Ability to use Excel and other financial systems to analyze data, reconcile accounts, investigate variances, and resolve routine billing and payment issues in a timely manner
- Effective organizational and time management skills, with the ability to prioritize deadlines and manage multiple recurring tasks
- Strong written and verbal communication skills, with the ability to follow up professionally with customers and internal stakeholders
- Sound judgment, discretion, and the ability to handle confidential financial information appropriately
- Dependable, collaborative, and adaptable, with a proactive approach to problem-solving and continuous improvement
Pay: $35,000.00-$42,000.00 per year
Benefits:
- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Tuition reimbursement
- Vision care
Work Location: In person
