Accounting & Operations Coordinator
Location: Burnaby, BC
Type: Full-time permanent
Role Summary
Orca is looking for an Accounting & Operations Coordinator to help build the operational foundation of a rapidly growing technology company.
This role is responsible for day-to-day accounting while supporting purchasing, inventory, operations, customer administration, and internal projects. As Orca grows from product development into commercial deployment, the successful candidate will become a key member of the team, working closely with leadership across virtually every area of the business.
This is an ideal opportunity for someone who enjoys variety, takes ownership, and wants to grow alongside an innovative Canadian technology company.
Key Responsibilities
Accounting & Finance
- Perform full-cycle bookkeeping using Sage 50 Premium.
- Process accounts payable and accounts receivable.
- Prepare customer invoices and monitor collections.
- Reconcile bank accounts, credit cards, and general ledger accounts.
- Prepare month-end working papers and assist with year-end financial reporting.
- Support payroll administration and expense reporting.
- Prepare GST and other regulatory filings.
- Assist with budgeting, cash flow tracking, and financial reporting.
- Work with external accountants during year-end and other reporting activities.
Purchasing & Inventory
- Create and manage purchase orders.
- Coordinate purchasing activities with suppliers and contract manufacturers.
- Track inventory receipts, movements, and inventory accuracy.
- Maintain inventory records and assist with inventory planning.
- Support production scheduling and material availability.
- Assist with supplier communications and procurement documentation.
Operations & Project Administration
- Coordinate administrative activities across the business.
- Maintain organized electronic records, contracts, and business documentation.
- Support project tracking, customer deployments, and internal initiatives.
- Assist with grant administration, insurance, and corporate compliance documentation.
- Coordinate meetings, travel, and general office administration.
- Help develop and improve internal processes as the company scales.
Customer & Commercial Support
- Assist with customer onboarding and administrative support.
- Process customer orders and maintain customer records.
- Prepare quotations, proposals, invoices, and commercial documentation.
- Support customer communications and coordinate internal follow-up.
- Assist sales, engineering, and deployment teams with administrative requirements.
Qualifications
- Diploma or degree in Accounting, Business Administration, or a related discipline.
- Approximately 3–7 years of bookkeeping, accounting, or finance administration experience.
- Experience using Sage 50 or similar accounting software.
- Strong Microsoft Excel and Microsoft 365 skills.
- Excellent organizational skills with strong attention to detail.
- Strong written and verbal communication skills.
- Comfortable managing multiple priorities in a fast-paced environment.
- Able to work independently while collaborating effectively with a small team.
Advantageous Attributes
- Experience in a startup, manufacturing, hardware, or technology company.
- Experience with purchasing, inventory management, or supply chain administration.
- Experience supporting customer projects or operations.
- Familiarity with CRM, ERP, or project management systems.
- A practical, hands-on attitude and willingness to help wherever needed.
- Interest in growing into broader operational responsibilities as the company expands.
Pay: $45,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Flexible schedule
Ability to commute/relocate:
- Burnaby, BC: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Work Location: In person
