Job Overview
We are seeking a dynamic and organized Receptionist/Administrator to join our team! In this vital role, you will be the welcoming face of our organization, managing front desk operations and providing essential administrative support. Your energetic approach and attention to detail will ensure smooth daily operations, exceptional customer service, and efficient office management. This position offers an exciting opportunity to contribute to a professional environment where your organizational skills and positive attitude make a real difference.
Responsibilities
- Greet visitors and clients warmly, ensuring a positive first impression for everyone who enters the office.
- Manage multi-line phone systems, directing calls accurately and professionally using proper phone etiquette.
- Handle incoming and outgoing correspondence, including emails, mail, and packages with efficiency.
- Perform data entry tasks accurately using Microsoft Office and other relevant software.
- Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents.
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
- Provide excellent customer support by addressing inquiries promptly and professionally.
- Perform general clerical duties such as photocopying, proofreading documents, and managing office supplies
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills.
- Excellent computer skills with proficiency in Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), and data entry software.
- Prior experience working at a front desk or handling multi-line phone systems is highly preferred.
- Strong customer service skills with the ability to communicate clearly via phone and in person.
- Knowledge of QuickBooks or bookkeeping experience is a plus.
- Attention to detail
- Demonstrated ability to manage filing systems efficiently and handle confidential information discreetly.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
This position is for someone who is fully bilingual only in French and English. It is for a 10 month contract only to replace someone on maternity leave beginning mid August. It is for 3 days a week (flexible) between 9am and 3pm (also slightly flexible)
Pay: $18.00-$23.00 per hour
Benefits:
- Flexible schedule
- On-site parking
Work Location: In person
