Front Desk Receptionist & Event Coordinator
About Eau Claire Partners
At Eau Claire Partners, we help entrepreneurs build thriving financial advisory businesses while empowering Canadians to achieve financial confidence. We are growing quickly and are looking for someone who enjoys creating exceptional experiences for clients, advisors and visitors.
Position Summary
We are seeking a highly organized and personable Front Desk Receptionist & Event Coordinator to be the face of our Calgary office. This individual will manage front desk operations, coordinate meetings and events, support advisors and leadership and ensure every visitor receives a professional and welcoming experience.
The ideal candidate thrives in a fast-paced environment, enjoys juggling multiple priorities and takes pride in creating an organized workplace.
Key Responsibilities
Front Desk & Office Administration
- Welcome clients, advisors and guests
- Answer and direct incoming phone calls
- Manage reception, meeting rooms and common areas
- Coordinate incoming and outgoing mail and courier services
- Order office supplies and maintain inventory
- Manage office vendors and service providers
- Support document preparation, scanning and filing
- Assist with onboarding packages and office logistics
Event Coordination
- Coordinate advisor meetings, training sessions and networking events
- Book venues, catering and audiovisual requirements
- Manage invitations, RSVPs and attendee communication
- Prepare presentation materials and event packages
- Set up and tear down meeting rooms
- Coordinate speaker logistics and guest experiences
Executive & Team Support
- Assist leadership with scheduling and calendar coordination
- Book travel and accommodations when required
- Prepare meeting agendas and presentation materials
- Support special projects and operational initiatives
- Coordinate internal communications
Client Experience
- Deliver exceptional hospitality to visitors
- Ensure meeting spaces are presentation ready
- Coordinate refreshments and catering
- Maintain a polished and professional office environment
Qualifications
- 2+ years of administrative, reception or event coordination experience
- Outstanding communication and interpersonal skills
- Strong organizational and time management abilities
- High attention to detail
- Ability to manage multiple priorities with minimal supervision
- Professional appearance and demeanor
- Proficiency with Microsoft Office and Google Workspace
- Experience with CRM systems is an asset
- Event planning experience is considered an asset
You are someone who:
- Loves creating memorable first impressions
- Anticipates needs before being asked
- Takes ownership and follows through
- Enjoys organizing people and projects
- Stays calm under pressure
- Is naturally warm, polished and professional
- Thrives in a growing entrepreneurial environment
What You'll Help Build
You'll play a key role in supporting one of Canada's fastest-growing financial distribution organizations. Every interaction you have helps strengthen relationships with advisors, carrier partners and clients while contributing to a culture of excellence.
Compensation & Benefits
- Competitive salary
- Health and dental benefits
- Paid vacation
- Professional development opportunities
- Career growth within a rapidly expanding organization
- Collaborative and entrepreneurial team culture
Preferred Skills
- Event planning
- Calendar management
- Customer service
- Administrative support
- Microsoft Office
- Google Workspace
- Organization
- Communication
- Time management
- Hospitality
- Multitasking
- Problem solving
- Attention to detail
- CRM software
- Project coordination
Job Type: Full-time
Pay: From $41,600.00 per year
Benefits:
Flexible language requirement:
Application question(s):
- Please confirm that you understand the following basic requirements about this position:
1. Assist operation staff as needed.
2. Complete various admin tasks.
3. Be the front desk reception at our office.
4. Full time position, in-person – 8 hrs/day, 5 days/week.
5. Able to commute to our downtown office, located at 715 5 Ave SW, Calgary, AB, T2P 2X6.
Reply with "I confirm" and/or comment on anything else you'd like us to know.
Experience:
- Administrative: 1 year (preferred)
Work Location: In person
