Job Overview
We are seeking a detail-oriented and organized Office Administrator/Bookkeeper to join our team. This role is essential in maintaining smooth office operations, managing financial records, and providing excellent customer service. The ideal candidate will have strong administrative skills, proficiency with accounting software, and experience in a professional office environment. Prior experience with dental or medical offices is a plus. This position offers an opportunity to contribute to a dynamic team while developing your skills in office management and bookkeeping.
Duties
- Manage daily office operations, including front desk responsibilities and multi-line phone systems
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both digitally and physically
- Perform bookkeeping duties such as invoicing, billing, and reconciling accounts
- Provide exceptional customer support and service to clients and visitors
- Assist with appointment scheduling and coordinate calendar activities
- Proofread documents for accuracy and professionalism
- Support administrative tasks such as typing correspondence, maintaining records, and managing office supplies
- Ensure proper phone etiquette and professional communication at all times
- Support medical or dental office functions if applicable, including patient check-in/out and insurance documentation
Skills
- Proficiency with QuickBooks, Microsoft Office Suite, Google Workspace, and data entry software
- Strong organizational skills with the ability to multitask efficiently
- Excellent clerical experience with filing, record keeping, and administrative support
- Customer service skills with a friendly demeanor and professional phone etiquette
- Experience working at the front desk in an office setting or medical/dental practice preferred
- Ability to operate multi-line phone systems effectively
- Strong typing skills with attention to detail for proofreading documents
- Knowledge of bookkeeping principles and practices related to invoicing and financial record management
- Good computer skills with the ability to adapt to various office technologies
- Prior experience in medical or dental office environments is a plus but not required
This position is vital for ensuring the efficient operation of our office environment while providing excellent support to clients and staff alike.
Pay: $19.00-$22.00 per hour
Work Location: In person
