ABOUT US
Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.
WHAT WE OFFER
Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.
- Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
- Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
- Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.
ABOUT THE ROLE
Reporting to the Program Manager, is responsible for providing various accounting, financial, statistical and administrative services to the Community and Health Services Department including time entry, accounts payable and receivable, service provider and operator payments and preparing and processing journal entries; providing financial and statistical recording, monitoring, reconciliation and reporting; and maintaining accounts files and computerized records.
WHAT YOU'LL BE DOING
- Processes accounts payable and service provider payments by verifying calculations, ensuring accuracy in price extensions, applying appropriate discounts, matching Purchase Orders and packing slips, investigating and resolving discrepancies, affixing cost distribution and budget coding, preparing cheque and payment requisitions and obtaining appropriate authorization before issuing cheques.
- Assists in the preparation of provincial subsidy claims and reports, as well as regional and provincial budget requests by providing statistical and financial information, as required.
- Maintains filing and information system for service providers including agency budgets, funding requests, financial statements, payments and contract reconciliation.
- Processes bi-weekly time entry lists, ensuring accuracy of information by reviewing data received; verifies and reports sick, CWW and vacation data; enters part-time and casual hours as well as overtime, statutory holiday pay, as provided by the Payroll Division, and on-call/standby submissions.
- Processes information on new hires, terminations, leaves of absence and WSIB forms for Supervisors approval; maintains all information and records.
- Enters hours into time and labour system for review and approval by the Supervisor.
- Responds to enquiries from staff, vendors and service providers on accounts payable and payment matters and ensures timely payments to vendors and service providers.
- Liaises with Controllership Branch.
- Prepares comprehensive monthly monitoring package for program areas from various program related systems and reports.
- Maintains library of automated statistical information for current and prior years; prepares statistical and financial reports as required to meet operational needs
Performs other duties as assigned, in accordance with Branch and Department objectives.
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WHAT WE'RE LOOKING FOR
- Successful completion of a Post Secondary Certificate/Diploma (1 year or more) in Accounting or Business field or related program or approved combination of education and experience.
- Minimum two (2) years experience in a general accounting field and in developing spreadsheet and/or database applications for financial analysis and reporting.
- Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration and personal ownership.
- Knowledge of general accounting practices and procedures and general office procedures including records management.
- Mathematical aptitude and analytical skills.
