Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Position Summary:
Under the supervision of the Administrative Officer, the Human Resources Administrator assists with HR business processes and their application. This position acts as a resource on HR issues to all AMURE, AMUSE, MUNACA, MPEX, and Academic Associate employees at the Montreal Neurological Institute (MNI).
Primary Responsibilities:
Assist managers for all operational activities related to HR, from recruitment to retirement. Provide support to the administrative team for the Faculty of Medicine and Health Sciences and the University.
Recruitment
Identify position requirements, draft job descriptions and postings, assist in interviews and selection. Prepare letters of offer and participate in onboarding and orienting new employees, administer trial/probationary reviews.
Support the hiring process for Academic Associates, Research Assistants, Research Associates (casual and regular), post-doctoral fellows, graduate and undergraduate research trainees.
Work closely with clients to ensure that they understand the impact of recruitment and selection issues; ensure that all new hires meet requirements.
Labour and Employment Relations
Assist the manager in providing guidance to managers/academic staff within the MNI regarding employee relations issues.
Perform preliminary investigations of employment and labour relation cases to gather background information and documentation for manager.
Assist manager with continuous follow-up on all current employee and labour relations cases.
Payroll
Terminations
Leave Management
Administer all medical leaves for the MNI.
Maintains data to provide to Faculty/Central.
Ensure prompt hiring of replacement staff.
Ensure prompt administration of CNESST dossiers and assists with issues related to health and safety.
Oversee the administrative processes for all leaves.
Complete all required documentation.
Analyze statistics on leaves to look for patterns.
Provide information and make recommendations to manager.
Perform other related duties as required.
Other Qualifying Skills and/or Abilities
Demonstrated experience working in a human resources environment. Experience with University HR policies and collective agreements is an asset. Result-oriented with demonstrated ability to effectively plan and review work, collaborate with others, and work successfully in a group setting. Demonstrated experience working with information of a sensitive and confidential nature. Excellent interpersonal skills to establish and maintain effective working relationships with various stakeholders at all levels. Ability to adapt and multi-task in a fast-paced environment and to carry on simultaneous projects. Client focused and proven attention to detail. Demonstrated ability to work in a computerized environment using word-processing, databases, spreadsheets and presentation software. Knowledge of Workday and LinkedIn is an asset. CRHA/CHRP designation is an asset. Fluently bilingual in English and French. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
As one of Montreal's Top Employers, here is what we offer:
-
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
-
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
-
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
-
Competitive vacation policy
-
Two (2) personal days
-
Two (2) floating holidays
-
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
-
Paid time off over the December holiday period
-
Tuition waiver for regular employees and their dependents
-
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
DEC III 3 Years Related Experience /
(MPEX Grade 03) $63,350.00 - $74,530.00 - $85,710.00
Job Profile:
MPEX-HRM1D - Human Resources Generalist - Professional 1 (Excluded)
33.75 (Full time)
Administrative and HR Officer
Position End Date (If applicable):
2027-07-31
2026-07-26
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].
