We are seeking a detail-oriented and organized Junior AR/AP Clerk to join our team.
This role is responsible for supporting daily accounting operations, including invoicing, processing payments, maintaining financial records, and assisting with reconciliations. The ideal candidate has strong attention to detail, basic accounting knowledge, and excellent communication skills.
KEY RESPONSIBILITIES
Accounts Payable (AP)
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Invoice Processing: Receive, verify, and enter vendor invoices and employee expense reports into the accounting system.
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Approvals & Payments: Match invoices to purchase orders, track approvals, and prepare payment runs (e.g., cheques, wire transfers).
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Vendor Reconciliation: Reconcile vendor statements, investigate discrepancies, and respond to vendor payment inquiries.
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Record Keeping: Maintain organized and up-to-date digital and physical files for all AP transactions.
Accounts Receivable (AR)
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Billing & Invoicing: validate, and approve client invoices and statements.
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Payment Posting: Process incoming customer payments via cheques, credit cards, and electronic transfers.
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Collections: Monitor accounts receivable, track aging reports, and follow up with clients on overdue balances.
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Account Reconciliation: Reconcile AR sub-ledger to the general ledger and resolve customer billing or short-payment disputes.
General Accounting
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Assist with month-end and year-end closing activities
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Maintain organized financial records and documentation
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Support internal and external audits
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Perform data entry and update accounting systems
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Collaborate with internal teams on billing or payment issues
Qualifications & Requirements
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Education: Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
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Experience: 2+ years of hands-on bookkeeping, AP, or AR experience.
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Software Skills: Proficiency in accounting software (e.g., QuickBooks, SAP) and strong working knowledge of Microsoft Excel is an asset
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Soft Skills: High attention to detail, excellent organizational skills, and a professional, customer-service-oriented attitude for vendor/client communications.
