Position Title: Accounts Receivable/Office Administrator
Location: Kingston, ON
Salary: 50,000.00
Company Overview
At Environmental 360 Solutions Ltd. (E360S), we don’t just manage waste - we redefine the industry. Fueled by an ambitious and innovative entrepreneurial vision and decades of leadership, we’re building a smarter, cleaner, and more sustainable future. Our team is made up of driven professionals who thrive on challenge, embrace technology, and never stop learning. If you’re looking to do work that matters - where your ideas are valued, your growth is supported, and your impact is real - you’ve come to the right place.
Position Description
We currently have an exciting role for a Office Administrator based out of our Kingston, ON location. This position will be working with our Kingston, Belleville and Trenton Offices and be responsible for Office Admin, Accounts Payable, Accounts Receivable, Dispatch and Customer Service.
Position Responsibilities
- Manage daily office administrative tasks, including filing, data entry, document preparation, and maintaining organized records for operations and compliance.
- Coordinate dispatching of waste collection crews, ensuring routes are assigned efficiently and adjusting schedules in response to service delays, customer needs, or equipment issues.
- Monitor route progress in real time, communicating with drivers to resolve issues such as missed pickups, traffic delays, or access challenges.
- Serve as the primary point of contact for customers, handling inbound calls, emails, and service requests with professionalism and timely follow‑through.
- Process customer work orders, including new service setup, cancellations, bin deliveries, bin swaps, and special pickups.
- Generate and send customer invoices, ensuring accurate billing for scheduled pickups, container rentals, disposal fees, and special services.
- Manage accounts receivable tasks, including recording payments, conducting follow‑ups on overdue accounts, and supporting monthly AR reporting.
- Handle accounts payable, verifying vendor invoices, reconciling statements, and preparing payments for approval in accordance with company policies.
- Maintain accurate customer, route, and billing information within the dispatch or waste‑management software system.
- Coordinate with operations and drivers to communicate customer concerns, service changes, safety notes, or access instructions.
- Assist with compliance‑related documentation, such as route logs, weight tickets, disposal manifests, and environmental or municipal reporting requirements.
- Support management with administrative reports, including dispatch summaries, route efficiency updates, financial tracking, and customer service metrics.
Qualifications
- Exceptional communicational skills
- Excellent organizational skills
- Proficient accounting experience
- Proficiency with billing and A/R
- Proven ability to work independently while being a team player
- Other duties may be assigned
What We Offer
- Competitive hourly rate
- Company sponsored benefits
- RRSP/DPSP Contributions
- Room for advancement
How To Apply
This is more than a job - it’s your opportunity to be part of something bigger. At E360S, we’re setting new standards, transforming communities, and advancing the industry with every step forward. Bring your expertise, your curiosity, and your drive. Let’s build a sustainable future we can all be proud of. Apply today and discover what’s possible when purpose meets progress.
This is an active job posting for an existing vacancy. As part of our recruitment process, we may use automated or artificial intelligence–based tools in a limited way to support the initial screening and organization of applications. All hiring decisions are made by our recruitment and management teams. Due to the high volume of resumes we will only be contacting candidates that best meet the needs of the business. Thank you for your interest in E360S.
The above statements are intended to describe the general nature and level of work being performed by people assigned in this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.
The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.
#INDL
Job Type: Full-time
Pay: $50,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Profit sharing
- Vision care
Education:
- Secondary School (required)
Experience:
- Billing/A/R: 2 years (required)
- Dispatch: 1 year (preferred)
- Office Admin: 2 years (preferred)
Work Location: In person
