About The Scleroderma Society of Ontario:
The Scleroderma Society is a part of a national non-profit organization committed to supporting individuals affected by scleroderma through education, advocacy, and research. We work to raise awareness, fund innovative research, and foster a supportive community for patients and their families across the country.
Position Summary:
The Scleroderma Society of Ontario is seeking a detail-oriented and motivated Administrative Assistant to join our team for an 8-week summer student position. This role offers a hands-on opportunity to gain experience in event planning, fundraising, and non-profit operations while making a meaningful impact in the scleroderma community.
Under the supervision of the Fund Development Specialist, the person in this position will work on:
· Fundraising Wrap-Up: Assist with the administrative and communication wrap-up for a month-long national fundraising campaign, including donor acknowledgment, data entry, and reporting.
· Event Support – Golf Tournament: Support the planning and coordination of an upcoming fundraising golf tournament by assisting with logistics, sponsor outreach, participant communication, and materials preparation.
· Conference Planning: Contribute to the early planning stages of an upcoming national scleroderma conference by helping with venue research, scheduling, outreach, and documentation.
· Monthly Mixer Program: Help design and coordinate a new monthly mixer initiative aimed at community engagement and education, including brainstorming topics, reaching out to speakers, and supporting event logistics.
· General Administrative Support: Provide additional administrative support as needed, such as maintaining calendars, preparing documents, taking meeting notes, and other tasks to support organizational operations.
Skills and Experience
· Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
· Excellent writing and editing skills - proofreading and attention to details
· Event planning and/or coordination skills
· Comfortable using Canva for graphic design
· Strong verbal communication skills
· Exceptional organizational abilities, time management skills with an ability to meet deadlines, multitask and prioritize assigned duties
· Knowledgeable in WIX website management – content, updates, linkage etc.
· Social Media experience
What do we offer?
· A high-performing, collaborative team environment with proven leadership and a highly skilled team with a commitment to excellent work culture.
· A fun and inclusive workplace in a central location of Downtown Hamilton.
· Bonus: On nice days, we can work up on the rooftop!
· Flexible work agreement policy in place allows employees to work remote and/or hybrid schedule.
· We are surprisingly cooler than you would expect us to be (we’re fun and hip!)
· Learn alongside nonprofit champions and gain a new perspective in your everyday life.
· A fun and immersive learning experience while guiding and building valuable soft and hard skills.
· A meaningful role, making a difference every day for people living with or at risk of scleroderma.
· An entrepreneurial environment, working for a national organization where you feel valued, recognized, and rewarded.
All interested applicants should e-mail their resume and cover letter to [email protected]
At Scleroderma Society of Ontario, we are an equal opportunity employer that does not discriminate on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected status. We are dedicated to a high-performance, diverse, and inclusive workplace. We strongly believe that having a diverse organization with various skills and abilities will inspire creativity, drive innovation, and promote belonging. We are committed to building a team representative of different backgrounds and perspectives, and we encourage applications from all qualified candidates who represent the full diversity of communities across Canada.
LOCATION & HOURS
41 King William St. Suite 203, Hamilton, ON (located above The Mule)
Typical Hours - Monday to Friday – 9:00am – 5:00pm (some flexibility required – evenings & weekends)
All interested applicants should e-mail their resume and cover letter to karol@scleroderma.ca
*Pending approval, this opportunity is funded by the Canada Summer Jobs program and is subject to the following criteria:
To be eligible, applicants must:
Be between 15 and 30 years old
Be a Canadian citizen, permanent resident, or a refugee
Be legally entitled to work in Canada in accordance with relevant provincial/federal legislation.
Not be receiving Employment Insurance benefits while working.
Job Types: Full-time, Fixed term contract
Contract length: 8 weeks
Pay: $19.00 per hour
Work Location: In person
