We are seeking an experienced Accounts Payable Clerk to join a construction-focused organization in Mississauga, Ontario on a long-term contract basis. This opportunity is ideal for an individual with strong full-cycle accounts payable experience who enjoys working in a high-volume, detail-oriented environment and is comfortable balancing established manual processes with evolving systems and process improvements. The successful candidate will play a key role in ensuring timely and accurate payment processing, supporting project-based financial tracking, and contributing to the ongoing enhancement and automation of accounts payable operations.
Responsibilities:
Process a high volume of supplier invoices, including detailed multi-line invoices, while maintaining a high level of accuracy in a predominantly manual processing environment.
Complete full-cycle three-way matching of purchase orders, receipts, and invoices to ensure all charges are properly supported before payment is issued.
Review, classify, and enter invoices using project and cost coding structures aligned with construction accounting practices.
Investigate and resolve invoice discrepancies and billing issues by working closely with vendors, project teams, and internal departments.
Process payments within established timelines and ensure all transactions adhere to company procedures, approval workflows, and internal controls.
Maintain vendor master data and respond to supplier inquiries in a professional and timely manner.
Support month-end activities, including account reconciliations, review of outstanding items, and assistance with accrual-related tasks.
Work effectively within established manual processes while identifying opportunities to streamline workflows and improve operational efficiencies.
Support the organization's transition toward automation initiatives, including process improvements, system enhancements, and the implementation of more efficient accounts payable practices.
Contribute to continuous improvement efforts by documenting processes, recommending efficiencies, and adapting to evolving systems and technologies.
Assist with audit and compliance requirements by maintaining accurate documentation and adhering to internal control standards.
Minimum of 3 years of full-cycle accounts payable experience, preferably within construction, contracting, engineering, or other project-based environments.
Proven experience processing high-volume invoices, including detailed multi-line billing and complex coding structures.
Strong understanding of three-way matching, purchase orders, project costing, and job cost coding.
Experience supporting month-end activities, including reconciliations, accruals, and investigation of outstanding items.
Strong systems aptitude with experience using ERP platforms such as SAP, Acumatica, or similar business systems.
Experience working in a predominantly manual processing environment and demonstrated ability to identify process improvements and support the transition to more automated workflows.
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, lookups, and data analysis and reconciliation functions.
Excellent analytical and problem-solving skills, with the ability to investigate discrepancies and resolve issues in a timely manner.
Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines in a fast-paced environment.
Exceptional attention to detail, accuracy, and commitment to maintaining confidentiality and adhering to internal controls and audit requirements.
Strong communication and interpersonal skills, with the ability to collaborate effectively with vendors, project teams, and internal stakeholders.
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