Position Summary
Every vendor paid on time, every dollar accounted for. Behind dependable supplier relationships is someone making sure the numbers are right.
The Accounts Payable Clerk plays a central role in keeping our payables accurate and our supplier relationships strong. This is a hands-on role for someone who takes ownership of accuracy from vendor invoices and payments to the careful reconciliation of net settlement transactions, and the day-to-day tracking of spending against budget. You will be cross trained across core accounting functions to provide reliable coverage during vacations and peak periods. This is a role for someone who takes genuine satisfaction in getting the details right and who understands that accuracy at this level has real business impact.
What We Offer
- Comprehensive benefit plan, including dental, vision, disability, and extended health care
- 2 weeks paid vacation
- Fuel discount at select service stations
- Employer-matched Retirement Savings Program
- Company events and team engagement initiatives
Key Roles & Responsibilities
1. Accounts Payable
Keep vendor payments accurate and on time, protecting the supplier relationships our operations depend on.
· Receive, review, code, and accurately enter vendor invoices received by email
· Route invoices for approval and follow up to ensure timely processing within payment terms
· Process and issue cheque payments and prepare electronic/EFT payment runs
· Reconcile vendor statements monthly; investigate and resolve discrepancies and disputes
· Maintain accurate vendor records, including banking information and payment terms
2. Net Settlement & Reconciliation
Own the reconciliation work that keeps our accounts balanced and every netted dollar accounted for.
· Reconcile net settlement transactions accurately and on schedule — a core, high-priority responsibility of this role
· Investigate and resolve settlement variances, ensuring all netted amounts are tied
out
· Perform daily bank deposits and process debit and credit transactions
· Reconcile corporate credit card and employee expense transactions
3. Budget & Reporting
Bring visibility and ownership to spending, so nothing slips through unmonitored.
· Take ownership of tracking and monitoring spending against budget
· Prepare variance reporting and proactively flag overspending or anomalies to the Controller
· Support accounts payable aging review and cash requirement planning
4. Inventory, Records & Cross-Functional Support
Keep records clean and audit-ready, and step in across functions when the team needs coverage.
· Support data-entry related to inventory management, including matching purchase orders, receipts, and invoices
· Collaborate with regional and branch departments to resolve accounts payable requests
· Support month-end close activities, including accruals and cut-off procedures
· Maintain organized, audit-ready records; uphold internal controls and confidentiality
· Cross-train across accounting functions to provide coverage during vacations and absences
5. Office Administration
Be a welcoming first point of contact for clients, the public, and our employees.
· Answer phones, greet clients, and respond to general inquiries in a professional and helpful manner
· Support daily workflow of the office
Tools, Systems, Equipment and Machinery
· Office 365 Applications including SharePoint, Outlook, and Excel.
· PetroPlus (by DataNova) ERP.
Location
· This role can be based at the Regina or Winnipeg Office
Working Environment
· Office environment
· Standard 40-hour work week. Monday–Friday hours are 7:00 am – 4:00 pm local time
Travel Requirements
· An initial training period in Lloydminster may be required.
Qualifications
· 2–3 years of accounting experience, with a focus on accounts payable
· Demonstrated experience reconciling accounts, statements, or settlements
· Experience in fuel distribution, or with using PetroPlus, is a strong asset
Skills
The ideal candidate is someone who finds genuine satisfaction in clean reconciliations and accurate records.
· Exceptional attention to detail and a high standard for accuracy
· Confidence reconciling high-volume transactional data
· Strong written and verbal communication and problem-solving skills
· Advanced Excel skills: comfortable building reconciliations, not just reading them
· Deep understanding of AP processes, payment terms, and deadlines
· Comfortable interacting directly with clients and vendors
· Discretion and reliability when handling confidential financial information
About Us
Kings Energy Group is a growing wholesale bulk fuel distributor with branches located in Alberta, Saskatchewan and Manitoba. Kings is a leading provider of bulk fuel solutions, catering specifically to industrial clients in the segments of transportation, oil and gas, farming, and municipalities. We are committed to delivering high-quality products and exceptional service to meet the unique needs of our clients to help them drive success.
Kings Energy Group is an equal opportunity employer that values diversity and encourages applications from all qualified and aspired individuals, including those from First Nation, Inuit, Métis, New Canadian, racialized, differently abled and LGBTQ2S communities.
We thank you for your interest, but only those selected for an interview will be contacted.
Pay: $50,000.00-$60,000.00 per year
Application question(s):
- Do you have experience with fuel distribution, or with using PetroPlus?
Experience:
- Accounts payable: 2 years (preferred)
Work Location: In person
