Job Description:
We are seeking a Part-Time Administrative Assistant to join our team and support our organization's day-to-day operations. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. As an Administrative Assistant, you will play a crucial role in ensuring the smooth functioning of our virtual office and supporting various administrative tasks.
Responsibilities:
- Provide administrative support to the executive team and staff members.
- Maintain electronic filing systems ensuring accuracy and efficiency. Help maintain databases and records, ensuring data integrity and confidentiality, including but not limited to records of meeting minutes, essential documents, donations, and media requests.
- Assist in organizing meetings, including scheduling and taking minutes.
- Assist in drafting, editing and formatting various documents, reports, and presentations, including but not limited to donation requests and ongoing communications.
- Manage the end-to-end grant process, including intake, distribution to reviewers, collection of reviews, drafting decision letters, sending contracts, monitoring grant progress, tracking completion status, and ensuring timely submission of final reports.
- Support the treasurer with preparing the CRA and year-end documents, including compiling information on donations, budget details and other relevant financial data.
- Implement strategies to enhance donor engagement through various communication channels, fostering relationships and providing regular updates on the impact of their donation.
Requirements:
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience in an administrative role, preferably in a non-profit or similar setting.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and GSuite and other relevant software.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Ability to work independently with minimal supervision and as part of a team.
- Demonstrated commitment to the mission and values of the non-profit sector.
- Flexibility to adapt to changing priorities and willingness to take on new challenges.
- Knowledge of basic accounting principles and experience with bookkeeping software is desirable but not required.
Schedule: Part-Time, up to 3 hours per week (flexible schedule negotiable)
Benefits:
- Living wage compensation – 4 weeks vacation
- Opportunities for professional development and growth
- Positive and supportive work environment
How to apply?
Interested candidates should submit a resume and cover letter outlining their qualifications and why they are interested in joining our organization. Please send your application to [email protected] with the subject line: Submission for PT Admin. Applications will be reviewed on a rolling basis until the position is filled.
The Children’s Grief Foundation of Canada is committed to fostering a diverse and inclusive workplace for all qualified Canadians. We welcome applications from individuals across Canada.
Unfortunately, sponsorship is not available at this time.
Note: The above job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties as necessary to meet the needs of the organization.
Job Type: Casual
Application question(s):
- Why are you interested in working at the Children's Grief Foundation of Canada?
Education:
- Secondary School (required)
Experience:
- Administrative experience: 1 year (preferred)
Work Location: Remote
