Office Manager / Administrator
Digital Fire & Security Services Inc. — Markham, ON (In Person)
Full-Time, Permanent · Monday–Friday · $55,000–$75,000/year + overtime pay
Who we are
Digital Fire & Security Services is a well-established, fast-growing fire-protection firm. We design, install, inspect, and maintain fire-alarm and life-safety systems for buildings across the Greater Toronto Area and beyond. As we expand, we're looking for an organized, dependable Office Manager/Administrator to keep our operations running smoothly and support our executive team.
What you'll do
Office & administration
- Answer and direct incoming calls and manage the day-to-day needs of the office
- Maintain and track the team calendar; schedule meetings and appointments
- Plan and coordinate company events and meetings as needed
- Arrange domestic and international travel
Finance & invoicing
- Manage day-to-day invoicing, accounts payable, and accounts receivable
- Accounts Payable: enter invoices and expenses for approval by the controller
- Accounts Receivable: issue client invoices and follow up on payment schedules
- Assist with banking, bookkeeping, and other financial activities
Executive & team support
- Directly support the executive management team and manage their agendas
- Support the technical team with document control and contract administration
- Maintain accurate records and administrative controls
What we're looking for
- 2+ years of administrative or office-management experience
- Hands-on experience with invoicing, accounts payable, and accounts receivable (required)
- Working knowledge of bookkeeping; familiarity with accounting software (e.g., QuickBooks) is a strong asset
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and strong keyboarding
- Exceptional customer-service skills and a high level of integrity
- Strong organization, time management, and written/verbal communication
- A self-starter who works well both independently and across teams
- College diploma or bachelor's degree preferred
- English required; able to reliably commute to Markham, ON L3R 5J8
What we value
- Client-focused: you advocate for our clients and represent the company positively
- Accountable: you take ownership of your work and act with integrity
- Entrepreneurial: you bring creativity and resourcefulness to everyday problems
- Collaborative: you integrate easily with the team and contribute to shared goals
Benefits
- Comprehensive health, dental, and vision care
- Paid time off
- Company events
- On-site parking
- Casual dress
Job Types: Permanent, Full-time
Pay: $55,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Markham, ON L3R 5J8: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (preferred)
Language:
Work Location: In person
