The Career Management Assistant role works closely with the Operations and Corporate Recruiting team to ensure a smooth and successful recruiting experience for all involved – both Ivey students and our corporate partners. The role will consist of both virtual and in-person elements.
Key Responsibilities:
1. Preparing for corporate engagement events and interviews for recruiters both virtually and in-person
- Hang signage, provide water bottles, ensure wi-fi details are available, etc. Review the facilities request and ensure that the caretakers have set up the room as requested by the firm. Set technology up accordingly for the firms.
- Ensuring Zoom meeting links are set up properly (i.e. hosts, break-out rooms, etc.)
2. Greeting alumni and recruiters both virtually and in-person
- Welcome corporate partners at the entrance to the building, provide them with relevant information and escort them to their assigned rooms. Ensure they have everything they need for their corporate engagement event or interviews and assist with connecting their laptop to the projector (if needed).
- Welcome corporate partners to virtual events and ensure they set up for their sessions to run smoothly. For those sessions hosted on an Ivey platform, will assist corporate partner throughout the session as needed (i.e. managing chat feature, managing raised hands, etc.)
3. Attendance at Corporate Engagement Events
- Take attendance at the corporate engagement event via your phone and on the manual attendance sheet. Reconcile attendance within the Career Management platform, and save a copy of the attendance so that it can be provided to the firm.
- Attend virtual sessions, view participant list and track students in attendance. Update event attendance in Career Management internal system, and save a copy of the attendance so that it can be provided to the firm.
4. Provide additional support to the operations team and assist in preparing for recruiting activities.
5. Other duties/ad hoc projects as assigned
Education:
- Must be a full time student at Western/Ivey (enrolled in minimum 3.5 courses), and expect to retain full-time student status for the duration of this appointment
Job Requirements:
- Strong customer service skills
- Professional presence
- Technologically inclined - able to work the software and projection equipment (will train)
- Strong interpersonal skills
- Commitment to excellence in all tasks
- Leadership presence
- Strong attention to and enthusiasm for detail
- Ability to take initiative
- Able to problem solve/troubleshoot and confidently make decisions in immediate, ambiguous situations
- Independent worker able to multitask and manage changing priorities rapidly
- Demonstrated effectiveness in working in a team environment
- Flexible in tasks, willing to pitch in and contribute where needed
- Flexibility and ability to work various hours
Anticipated Shifts
Many evening shifts – must have availability between 2:30pm – 8:00pm at least 2-3 week nights.
The scheduled shifts will differ from week to week depending on recruiting activity scheduled. During the training session, you will be provided with a calendar noting the available shifts for each week.
Term: August 25th, 2025 – March 31st, 2026
Please note that there will be no scheduled shifts in December due to limited recruiting activities.
