Job Title: Accounts Payable Specialist
Job Description: AC's client provides modular space solutions and workforce accommodation solutions across Canada, the United States, and Australia, serving diverse sectors such as oil and gas, mining, power, construction, engineering, military, government, and education. The company values growth, strength, and flexibility, offering careers in a dynamic environment. We are looking for an Accounts Payable Specialist in Calgary, Alberta. This role involves providing insights on financial results, contract reviews, and billables, requiring strong business acumen and experience in accounting and contract administration.
Job Responsibilities
- Create and track Purchase Orders, GRPOs, and process AP invoices for payment.
- Enter data into an SAP system, including contract documents, purchasing, and billing.
- Establish and maintain strong working relationships with sublease vendors and operational subcontractors.
- Ensure all AP invoices align with contract third-party agreements and rental billing.
- Manage and maintain vendor setup, maintenance, and payment details database.
- Address issues such as unpaid or incorrect invoices, purchase order, and pricing discrepancies.
- Monitor vendor accounts to ensure payments are up to date by reconciling monthly statements and related transactions.
- Correspond with vendors and respond to inquiries.
- Establish and maintain strong working relationships with internal and external stakeholders.
- Perform other duties as assigned.
Essential Skills
- 2+ years of Accounts Payable experience.
- 1+ years of invoicing experience, including resolving invoice and vendor issues.
- Proven track record of processing a large number of invoices (200-300 per month).
- Customer service skills with vendors, including following up for payments via phone calls/emails.
- Proficiency in Microsoft Suite, specifically Outlook and Excel (pivot tables, X-lookups, V-lookups).
- Experience with large ERP systems such as SAP or Oracle.
Additional Skills & Qualifications
- Experience with SAP Business One is a plus.
- Month-end process experience is advantageous.
- Strong work ethic with the capacity to handle large volumes of work.
- Ability to work well with various personalities.
- Eagerness to learn and highly detail-oriented.
- Self-starter with strong organizational and time management skills.
- Ability to thrive in a fast-paced and dynamic work environment.
Work Environment
This is an in-office position, Monday through Friday, from 8 am to 5 pm, with a one-hour lunch break. The work environment is focused and task-oriented. Opportunities for career development are available, as the company values internal promotions.
Pay: $55,000.00-$60,000.00 per year
Work Location: In person
