Location: Toronto, ON
Salary Range: $52,000.00–$57,000.00 per year
Vacancy Status: This posting is for a current vacancy.
This is on-site position: Monday to Friday from 9 AM to 6 PM.
About Us:
Hariri Pontarini Architects is a leading Canadian architectural and urban design firm. Driven by a commitment to design excellence, our 120-person practice is committed to advancing cities through enduring buildings and inspired public spaces. Our firm’s portfolio covers a diverse range of cultural, academic, mixed-used, multi-unit and private residential, healthcare and commercial projects.
Join our collaborative HR team at Hariri Pontarini Architects, where people and culture are at the heart of everything we do. In this role, you will play a key part in shaping the employee experience within a leading design studio, supporting the systems, processes, and moments that enable our most meaningful work.
We are currently seeking an HR Coordinator to join our dynamic, supportive, and collaborative Human Resources team. This role is ideal for someone who is eager to grow their HR career while contributing to a high-performing creative environment.
The successful candidate is highly organized, detail-oriented, and an effective communicator, with strong time management and multitasking abilities. You are comfortable working in a fast-paced environment, thrive in a team setting, and understand the importance of confidentiality and professionalism. Proficiency in MS Office applications (Word, Excel, Outlook) and collaboration tools such as Zoom and MS Teams is required.
As a key member of the HR team, you will report to the HR Manager and collaborate closely with colleagues across the studio. You will receive guidance and support as you are introduced to the role, systems, and responsibilities, while also being encouraged to develop your skills and grow within the position.
This is an office-based role at Hariri Pontarini Architects’ Toronto studio, working Monday to Friday, 9:00 a.m. to 6:00 p.m. EST
Our Culture and Environment:
HPA is thrilled to announce that we have been awarded the prestigious "Great Place to Work" certification from 2022 to 2025 in Canada, as well as being recognized as one of the "Best Workplaces" in professional services for 2025. At HPA, we believe that our people are our greatest asset, and we understand that embracing diversity and promoting inclusivity is essential to fostering an innovative, collaborative workforce. This commitment to our employees and their well-being is one of the driving forces behind our company's continued success.
We value the importance of attracting and engaging employees with diverse backgrounds and perspectives. Our firm's identity is rooted in this belief. We prioritize creating an inclusive and diverse work environment where all employees receive equal respect and dignity, regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic protected by law.
Our studio is a spacious and open work environment that embodies the firm's design aesthetic and working process of creativity, collaboration, and innovation. We strongly believe that architecture has the power to enhance the human experience, and our studio reflects this belief.
Our team of 120 talented individuals works in a comfortable and functional space provided with ergonomic chairs, spacious desks, cutting-edge IT tools, and state-of-the-art facilities that support them in their roles.
We offer great benefits such as Medical, Dental and Vision Insurance, life insurance, employee referral bonuses, professional certification and dues and more.
We have annual holiday events, weekly snack afternoons, ping pong tournaments as well as a softball team.
Human Resources Coordinator responsibilities:
- Assist with recruitment efforts, including posting roles, scheduling interviews, conducting HR screens and managing candidate communications.
- Support onboarding processes by preparing new hire documentation, conducting orientations, and ensuring smooth integration into the company
- Assist with reconciling employee timesheets for accurate hour and vacation entries
- Assist with HR-related administrative tasks, such as organizing documents and preparing reports through the HRIS system.
- Coordinate and schedule in-house training programs
- Facilitate onboarding and offboarding processes, including administrative support for employee departures
- Track/monitor performance review responses
- Initiate and coordinate social and employee engagement activities to help foster a strong culture of belonging and engagement
- Update and maintain HR records and systems regularly to ensure accuracy
- Participate in and support DEIB (Diversity, Equity, Inclusion & Belonging) initiatives in collaboration with committee members
- Participate in and support Joint Health and Safety Committee (JHSC) initiatives in collaboration with committee members
To help you in achieving your objectives you will have:
- Degree or diploma in Human Resources, Business Administration, or a related field
- 2–3 years of experience in HR support roles, with a solid understanding of HR practices and processes
- Experience supporting core HR functions, including recruitment, onboarding, employee records management, and general HR administration
- Proficiency in HRIS systems, Mac iOS, Microsoft Office (Word, Excel, Outlook), and standard office equipment
- Basic understanding of employment legislation, including the Ontario Employment Standards Act (ESA)
- Experience working in a professional services environment is considered an asset
- Strong ability to remain organized and effective in a fast-paced environment with frequent interruption
To be successful in this position, you will require the following soft skills:
- Collaboration and Communication
- Organization
- Determination and motivation
- Deadline-driven
- Multi-tasking
- Attention to detail
Hariri Pontarini Architects is compliant with all standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Hariri Pontarini Architects welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
If you are interested in this opportunity within our HR & Administration team of Hariri Pontarini Architects, please submit your resume along with a cover letter.
AI Usage Disclosure
We do not use artificial intelligence at any stage of our recruitment, screening, or hiring process.
We thank all applicants in advance for their interest in our organization and advise that only those candidates selected for interviews will be contacted.
