We are looking for a Payroll Specialist to join a healthcare and social assistance organization in North York, Ontario on a Long-term Contract basis. This position supports accurate payroll administration while also contributing to recruitment coordination, employee records management, benefits administration, and absence tracking. The successful candidate will play an important role in maintaining compliance, supporting employees and leaders, and ensuring HR and payroll information is managed with a high degree of accuracy and confidentiality.
Responsibilities:
- Administer end-to-end payroll activities, ensuring earnings, deductions, and related calculations are processed accurately, on schedule, and in alignment with organizational policies and collective agreement requirements.
- Investigate payroll discrepancies, complete necessary corrections, and work with the external payroll provider to resolve system or processing issues efficiently.
- Respond to employee payroll and benefits questions with clear, timely, and service-focused support, including guidance on vacation, statutory holiday, and lieu time balances and payouts.
- Reconcile payroll and benefits data on a routine basis, prepare Records of Employment, and complete year-end payroll activities such as T4 processing.
- Assist with payroll system updates or enhancements and provide day-to-day guidance or oversight to designated staff supporting payroll administration when required.
- Partner with HR leadership and hiring managers to coordinate recruitment activities, including posting opportunities, screening applicants, arranging interviews, and supporting onboarding and offboarding documentation for employees, students, and volunteers.
- Maintain recruitment records and talent pipelines, participate in hiring events, and support seasonal employment programs through application, hiring, and reporting activities.
- Compile and maintain HR and workforce data, including turnover, hours worked, training completion, workplace incident information, and seniority records, while preparing reports for internal stakeholders as needed.
- Coordinate employee training records and support absence management processes by liaising with employees, supervisors, insurers, and external parties to facilitate claims administration and return-to-work planning.
- Support benefits administration and general HR operations by managing enrolments and updates, preparing employment-related documentation, coordinating meetings, and contributing to employee relations and HR initiatives while preserving confidentiality at all times.
- Minimum 3 years of experience in payroll administration, with hands-on responsibility for full-cycle payroll processing.
- Practical knowledge of payroll legislation, year-end requirements, and payroll compliance within a unionized or policy-driven environment.
- Experience using payroll and accounting platforms such as ADP Workforce Now, Ceridian, Dayforce, or similar systems.
- Familiarity with benefits administration, employee records management, and payroll reconciliations.
- Ability to manage recruitment coordination tasks, maintain accurate documentation, and handle multiple priorities in a fast-paced setting.
- Strong attention to detail with proven problem-solving skills for investigating discrepancies and correcting payroll or HR data issues.
- Effective communication skills and a detail-oriented, employee-focused approach when responding to inquiries and working with internal and external stakeholders.
- Ability to handle sensitive information with discretion and maintain a high standard of confidentiality.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
This job posting is for a current vacancy with our client.
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
Questions? Call your local office at 1.888.490.3195. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice .
