At Coverdale Centre for Women, we believe in the inherent worth of all persons and their right to be treated with dignity and respect. Our mission is to create a safe environment with empowering opportunities for women and gender diverse people of all ages. We do this through transitional housing, housing support programs, an emergency shelter, and a community based residential facility. We work with women and gender diverse people who are precariously housed, unhoused, and/or facing barriers to achieving their goals. At Coverdale, we use a harm reduction lens when interacting with our clients by meeting each of our clients where they are and supporting their individual needs.
Purpose of the Position: As a member of the management team, the Office Manager is an integral position that ensures that the organization’s daily operations run smoothly. This includes the overseeing of administrative procedures, maintaining office equipment, managing supplies, and assisting with the coordination of schedules. They are also responsible for performing duties related to the inter-office administration of finances and supporting the Executive Director in building efficiencies and innovations into processes and procedures. They must be comfortable working in a fast-paced environment that requires multi-tasking, strong attention to detail, and an ability to meet deadlines. The successful candidate is a person who takes initiative to seek out new and innovative ways of delivering services to support Coverdale in continuing to position itself as a leader in the nonprofit sector.
Key Responsibilities:
· Support the Executive Director and management team through the maintenance of financial spreadsheets for stakeholders’ contracts
· Assist with the preparation of financial statements
· Prepare and present invoices, payments, and completed documents as requested
· Develop and maintain finance department filing systems to ensure a smooth record system and document retrieval process
· Maintain confidentiality of agency’s finances and personal information of employees including banking information, social insurance numbers, T4’s, etc.
· Complete payroll bi-weekly and ensure payments are deposited in timely manner.
· Complete bank deposits and transfers as needed
· Prepare invoices for a variety of government, business, and community
· Preparing monthly reconciliations for the agency.
· Ensure compliance with policy and procedures with funder expectations.
· Actively seek new ways of working to improve efficiency.
· Assist with annual financial audit
· Identify areas for organizational improvement and support the implementation of new processes
· Coordinate onboarding and training for new employees
Personal Attributes:
· Operate with a high sense of integrity and ability to maintain confidentiality of staff, organization, and clients accessing its services
· Strong prioritization and organization skills
· Good written and oral communication skills
· Self-motivated and independent person who takes initiative to complete tasks
Education/Experience
· Diploma in Office Administration along with 3-5 years experience delivering administrative office support services. A combination of experience and education will be considered
· Experience working in a non-profit setting is preferred
· Knowledge of financial record keeping methods is required
· Proficiency with computer programs such as Microsoft Word, Excel, and Quick Books.
How to Apply:
Interested candidates should submit a resume and cover letter to Erin MacKenney at [email protected]. Applications made through Indeed will not be considered.
Job Types: Full-time, Permanent
Pay: $60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Experience:
- QuickBooks: 2 years (preferred)
- Payroll: 1 year (preferred)
- General ledger reconciliation: 2 years (preferred)
Work Location: In person
