Job Overview
We are seeking a detail-oriented and organised Accounts Payable Specialist to join our finance team. The main objective of the role is to manage the dya to day running of account s payable, accounts receivable and banking and to supervise the Accounts Assistant. The Accounts Payable Specilaist will be flexible and will work within the team to support all areas.
Main Duties:
ACCOUNTS PAYBALE
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Review the receiving slips and return for corrections, request receipt confirmation and issue rent receiving slips
- Enter all invoices and match to receiving slips
- Enter utility, tax and others without receiving slips
- Do statement reconciliations for suppliers and ensure that payments are up to date
- Resolve any invoice discrepancies and be the main point of contact with suppliers on any queries
- Be responsible for supplier maintenance and credit applications, setting up new suppliers
- Ensure that the Accounts Payable function has all required resources to enable it to complete all tasks
- Maintenance and development of efficient and controlled invoice processing and payment procedures
- Development of Accounts Payable Reporting Timetable
- Develop payment schedules with suppliers
- Support to develop and implement office policies and procedures
- Do the weekly payment runs and upload all payments into the bank account
- Cover for other Finance Team Members as required
OTHER
- Produce daily bank reconciliations and responsible for cash flow forecast
- The role includes reception coverage during times when the receptionist is not available and coverage of Accounts Assistant.
- Performs other duties and projects as assigned.
- Consistently deliver excellent customer service to all internal/external customers.
- Assist in month end closing where necessary
- Manage the Accounts Assistant Role
Competencies tp perform the role:
- Competent in the use of technology with excellent IT skills, Excel and Word are essential
- Proficient in data entry and management
- Ability to organize and prioritize workload
- Good problem solving skills
- Strong attention to detail and accuracy is essential
- Able to work under pressure, on own initiative and constantly seek to improve
- Ability to handle confidential information
- You will proactively strive to enhance existing procedures to add value and will adapt quickly and positively to change
- Excellent English communication skills, both oral and written; ability to deal with upset customers and suppliers in calm and professional manner.
Expirience and Qualifications
- Knowledge of general accounting procedures
- Knowledge of Sage/AccPac
- Minimum of 5 years' experience in a similar role.
Job Types: Full-time, Permanent
Pay: $65,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Vision care
Work Location: In person
