Spectramedx is looking for a talented individuals to join our Waterloo team to fill the role of Operations Coordinator. The role requires physical presence at our Waterloo office in performing administrative duties and office management.
Requirements
- Minimum 2 years experience within Administrative Assistant position
- Office Administration degree from an accredited college preferred
- Detail oriented
- Very strong communication skills (oral & written)
- Comprehensive knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
- Comprehensive knowledge of Quickbooks Online (QBO) software.
- Foundation in financial literacy and basic accounting (invoicing, purchase orders, credit memos, taxation)
- Strong organizational skills
- Strong email management skills and etiquette
- Phone etiquette and phone call triage skills.
- Preliminary understanding of shipping/receiving protocols
Duties
- Data entry into CMMS software
- Disinfection of medical devices upon arrival
- Shipping/receiving duties (packing, unpacking, creating shipping lables, packing slips)
- Email management and customer support
- Financial reconciliation & invoicing
- Daily reporting of incoming/outgoing items
- Office/Administrative duties
- Ordering of medical supplies & office supplies
- Basic inventory management
- Support of peers and other office staff for daily tasks
- Keeping office environment clean and organized
THIS ROLE IS NOT AVAILABLE FOR REMOTE WORK.
Job Types: Full-time, Permanent
Pay: $20.00-$24.00 per hour
Expected hours: 37.5 per week
Benefits:
- Company events
- On-site parking
- Paid time off
Work Location: In person
