Who We Are
Kapown Rehabilitation Centre has been a Centre of holistic treatment of addictions for more than 25 years. Each of our 300 clients a year are treated with the utmost respect and are provided a comprehensive evidence-based program in which to find new direction in their lives and healing from their addictions. We help individuals find the motivation, skills, resources and inner strength they need to maintain a clean and balanced lifestyle.
Kapown strives to hire the best and we value integrity, respect, inclusivity, and collaboration. We want our team to share a common mindset based on being passionate about helping others to find their personal power, improving their coping and communication skills, and finding connections within the circle of life.
The Opportunity
We are currently hiring a Receptionist/Executive Assistant to join our team in Grouard, Alberta. This is a full-time, permanent opportunity to support both daily front desk operations and executive-level administrative tasks in a meaningful and community-centered environment.
Reporting to the Executive Director, the Receptionist/Executive Assistant will ensure a professional and welcoming environment for clients, staff, and visitors while providing high-level administrative support including scheduling, correspondence, recordkeeping, and event coordination.
Some key responsibilities include:
- Greet and direct clients and visitors in a professional and courteous manner
- Answer and route incoming calls; respond to general inquiries or forward messages
- Manage incoming/outgoing mail, deliveries, and maintain office supply inventory
- Maintain and update office directories, contact lists, and client sign-in protocols
- Coordinate the Executive Director’s calendar, appointments, and meeting schedules
- Prepare and review agendas, minutes, and various reports or correspondence
- Track deadlines and manage follow-up items on behalf of the Executive Director
- Organize internal and external meetings, events, and presentation materials
- Uphold confidentiality, privacy protocols, and administrative procedures across all tasks
Who You Are
As a Receptionist/Executive Assistant, you are professional, organized, and approachable. You are often the first point of contact and set the tone for the organization.
Some important skills include:
- Communicates clearly and professionally, both in person and in writing
- Maintains a calm, respectful presence when handling inquiries or sensitive matters
- Balances multiple administrative tasks while meeting deadlines and staying organized
- Follows direction well and responds positively to feedback
- Upholds confidentiality and exercises sound judgment in all interactions
- Builds strong working relationships with staff, leadership, and clients
You possess the following education, experience, and skills:
- High School Diploma or equivalency is required
- 3+ years of experience in a receptionist or administrative support role
- Experience supporting senior leadership is preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong interpersonal skills with a focus on client service
- Experience working with First Nations communities is considered an asset
What We Offer
As a valued employee, you’ll receive the following:
- A flexible schedule that fits you – we believe in work-life balance and healthy and well-rested employees.
- Building relationships - We believe in a collaborative environment where effective teams produce great results.
- Career Development – Continuing education and development is something we take seriously. We want to make sure you have the opportunity to maximize your potential.
How to Apply
Please click the Apply Now link to submit your application!
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. Kapown Rehabilitation Centre is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.
Job Types: Full-time, Permanent
Pay: $23.00-$30.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- RRSP match
Application question(s):
- This position is located in Grouard, Alberta. Will you be able to reliably commute to this location daily?
- What is your earliest available start date?
Education:
- Secondary School (preferred)
Experience:
- Front desk: 2 years (preferred)
Licence/Certification:
- First Aid Certification (preferred)
Work Location: In person
