New Construction Office Administrator

Priority Mechanical Services Ltd. -
Ayr, ON

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Job details

Full-time
$22–$26 an hour
6 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Writing skills
Filing
Microsoft Office
Construction
Proofreading
Phone etiquette

Full job description

Reports To

RNC Scheduler & Department Manager

Job Summary

The RNC Office Administrator, under the direction of the Schedulers, will primarily be responsible to prepare, review, and/or edit various forms of correspondence for colleagues, employees, site supers & builders. This position will administer and manage inbound and outbound documentation.. This role will also act as a overflow point of contact and provide general information to staff, clients, and builders relating to their questions, concerns, or suggestions. The Office Administrator must possess ability to adapt to new technology and ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.

Competencies

· Attention to Detail

· Client/Customer Focus

· Communication

· Organization

· Ownership

· Professionalism

· Time Management

· Resourceful

Job Duties

· Prepare, review, and/or edit various forms of correspondence for colleagues, employees, site supers & builders

· Administer and manage inbound and outbound documentation.

· Act as a overflow point of contact and provide general information to staff, clients, and builders relating to their questions, concerns, or suggestions

· Refer and/or redirect calls, emails, or visitors as required to the respective parties.

· Aid in coordinating the logistical aspects of departmental programs such as meetings, seminars, workshops, special projects, and events

· Maintain a high level of confidentiality in all interactions

· Organize, maintain, and coordinate office records and files

· Photocopy and organize documents for distribution, mailing, and filing

· Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and others

· Review documents and correspondence prepared for format, content, grammar, and spelling; make edits as necessary

· Assist with jobsite administration duties, such as work follow-ups, and any daily logs that need to be maintained

· Any other administrative duties as needed.

Job Requirements

· Ability to adapt to new technology

· Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times

· Ability to effectively communicate both verbally and in writing

· Ability to prioritize and manage conflicting demands

· Ability to respond quickly in a dynamic and changing environment

· Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)

· Superior telephone manners and strong interpersonal skills

· Strong writing, editing, and proofreading skills

· High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment

· Prior experience with trades or new construction would be an asset

Work Conditions

· Operation of desktop computer and peripherals

· Extended periods of sitting

· Working in a busy office environment with frequent interruptions

· Occasional overtime

Pay: $22.00-$26.00 per hour

Benefits:

Company events
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match

Application question(s):

Prior Experience With Trades or Construction?
Prior experience dispatching?

Work Location: In person

Quick apply

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