We are seeking a highly organized, detail-oriented, and professional Office Administrator to join our growing team. This is a key position within the company and requires an individual who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes pride in keeping operations running smoothly and efficiently.
The ideal candidate is a strong planner, highly professional in communication, socially confident, and capable of supporting multiple departments and managers with daily operational requirements. This role is suited for someone who enjoys organization, coordination, leadership, event planning, and ensuring accountability across teams and projects.
Key Responsibilities
- Manage and oversee day-to-day office operations
- Manage multiple calendars for managers and departments
- Coordinate appointments, meetings, bookings, and scheduling requirements
- Follow up with employees, departments, and contractors to ensure tasks are completed properly and on schedule
- Maintain ongoing communication with management regarding project and task progress
- Organize, maintain, scan, and file paperwork for multiple departments and divisions
- Prepare and respond to professional business emails and customer communications
- Schedule employees for multiple divisions and operational requirements
- Maintain accurate records, spreadsheets, reports, and databases
- Ensure office systems, files, and documentation remain highly organized and current
- Coordinate company events, meetings, and pre-planned functions from start to finish
- Assist with event setup, organization, logistics, and post-event cleanup
- Travel periodically throughout the Okanagan area for company events or operational support
- Manage company social media platforms including Facebook, Instagram, and other online presence
- Assist with internal communication and coordination between departments
- Help improve office systems, processes, and operational efficiency
- Support management with confidential and time-sensitive tasks
Qualifications & Skills
- Exceptional organizational and planning abilities
- Strong attention to detail and accuracy
- Excellent follow-up and task management skills
- Professional written and verbal communication abilities
- High level of computer knowledge and technical proficiency
- Advanced experience with Microsoft Excel, Word, Outlook, scanning systems, and digital organization
- Ability to multitask and prioritize effectively in a fast-paced environment
- Strong customer service and interpersonal skills
- Comfortable working independently and collaboratively within a team
- Experience managing schedules, calendars, and office coordination
- Experience with social media management and online engagement
- Ability to maintain professionalism and confidentiality at all times
- Positive attitude with leadership qualities and initiative
- Self-motivated, dependable, and solution-oriented
- Previous experience in office administration, operations coordination, or similar roles preferred
What We Are Looking For
We are looking for someone who:
- Notices the small details others miss
- Takes initiative without needing constant direction
- Is highly dependable and follows tasks through to completion
- Enjoys creating structure and organization
- Can confidently communicate with customers, staff, suppliers, and management
- Works well under pressure and manages multiple responsibilities effectively
- Wants to grow into a leadership role within the company
- Thrives in a busy environment where every day is different
Pay: $23.00-$25.00 per hour
Work Location: In person
