Canada’s largest family-owned moving company is seeking a motivated and organized Operations Admin to join our Saint John location. This position is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys supporting both staff and customers through strong communication and organizational skills.
About the Role
The Operations Admin will play a key role in ensuring the smooth day-to-day operations of the branch. This includes coordinating office activities, supporting management and staff, handling administrative paperwork, and maintaining accurate records. The successful candidate will be comfortable balancing multiple priorities, problem-solving, and working closely with different departments such as operations, sales, and management.
Key Responsibilities
- Provide general administrative support to the branch, including filing, data entry, and record keeping
- Answer phones and respond to inquiries in a professional and courteous manner
- Prepare, process, and maintain documents such as schedules, work orders, invoices, and reports
- Coordinate with operations staff to ensure accurate scheduling and communication of services
- Assist with inventory and order tracking using company systems
- Maintain a clean, organized, and efficient office environment
- Participate in team meetings and support health and safety initiatives
- Communicate effectively with drivers, crews, sales, and management to help resolve issues as they arise
Requirements
- Strong organizational and time management skills
- Professional communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
- Ability to work independently and as part of a team
- High school diploma or equivalent required; post-secondary education in office administration or business considered an asset
Assets
- Experience in logistics, operations, or service-based businesses
- Previous supervisory or office management experience
- Familiarity with scheduling or dispatching software
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
- On-site parking
- Vision care
Flexible language requirement:
Schedule:
- 8-hour shift
- Day shift
- Monday to Friday
Work Location: In person
Job Type: Full-time
Pay: $18.25-$20.00 per hour
Work Location: In person
