Junior Project Coordinator
Option Excavating Inc. is a locally owned full-service underground infrastructure installation company. We specialize in installing water, sanitary sewer, and storm sewer main lines and services. We provide excavation, grading, hauling, and underground utility construction services to the municipal, petroleum, commercial, residential, gas, and industrial sectors throughout Alberta.
We are currently seeking a Junior Project Coordinator to join our growing team.
This is a full-time, Monday to Friday position from 8:00 AM to 4:30 PM based out of our office. This position is ideal for a highly organized, detail-oriented individual who enjoys supporting project operations, coordinating administrative tasks, and working with both project management and safety/HR teams.
The successful candidate will have the opportunity to grow within the company and develop their career path based on their interests and strengths. This role has the potential to grow into a Project Manager position or develop into a specialized role supporting HR and Safety administration. If you are motivated, organized, eager to learn, and enjoy being part of a fast-paced construction environment, we encourage you to apply.
What You'll Get From Us
- Full-time Monday to Friday schedule (8:00 AM – 4:30 PM)
- Industry-competitive wages
- Comprehensive extended health and dental benefits
- Matching RRSP program
- Positive and professional work environment
- Training and mentorship opportunities
- Exposure to project management, safety, and HR operations
- Opportunities for career advancement within a growing company
Job Duties & Responsibilities
Project Coordination & Administrative Support
- Support Project Managers with daily project coordination and administrative requirements.
- Maintain organized digital project files, documentation, and records.
- Download, organize, and log project photos from communication channels into appropriate job folders.
- Complete data entry from employee timesheets into cost tracking sheets.
- Prepare and provide daily and weekly project cost tracking reports.
- Assist with tracking project progress, documentation, and outstanding items.
- Coordinate equipment and material rentals, including scheduling, documentation, and communication with suppliers.
- Assist with project documentation preparation and organization.
- Support communication between field crews, supervisors, project managers, and office staff.
- Assist with preparing project reports, summaries, and internal documentation.
Safety & Compliance Administration Support
- Assist with monthly project submittals, including safety documentation and required records.
- Organize and maintain safety documentation and project compliance files.
- Support the collection and tracking of safety documents from field operations.
- Assist with audit preparation and document collection.
- Track safety-related requirements, training records, and outstanding documentation.
- Assist with maintaining company safety systems and documentation.
HR & Administrative Support
- Assist with employee documentation and record keeping.
- Support onboarding and orientation processes.
- Assist with maintaining employee records and company documentation.
- Help coordinate training, certifications, and renewal tracking.
- Support general office administration, filing, scanning, and data entry.
- Assist with equipment and asset tracking.
- Perform other administrative duties as required.
Position Requirements & Skills
- Strong attention to detail and accuracy.
- Highly organized with the ability to manage multiple priorities.
- Strong communication and follow-up skills.
- Ability to work independently and as part of a team.
- Strong computer skills and ability to learn new software systems.
- Experience with Microsoft Office, Excel, and digital document management systems is considered an asset.
- Previous administrative, construction, project coordination, or safety experience is considered an asset.
- Interest in developing a career in project management, construction operations, HR, or safety.
- Willingness to learn construction processes and company systems.
- Self-motivated with a positive attitude and strong work ethic.
- Ability to maintain confidentiality regarding employee and company information.
Working Conditions
- Full-time Monday to Friday schedule, 8:00 AM to 4:30 PM.
- Office based position with regular communication and coordination with field operations.
- Fast-paced environment supporting multiple projects and departments.
- Opportunity to gain hands-on experience in construction project management, safety, and HR administration.
Why Join Option Excavating Inc.?
At Option Excavating Inc., our people are the foundation of our success. We are committed to providing a safe, respectful, and rewarding workplace where employees have the opportunity to grow their careers. We invest in our employees through training, mentorship, and advancement opportunities while maintaining a strong culture of teamwork and safety. Option Excavating Inc. believes that diversity and inclusion are business drivers. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities to all qualified applicants. We welcome individuals of all backgrounds and are dedicated to fostering a workplace built on respect, teamwork, and professionalism.
Only those selected for an interview will be contacted.
