Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team.! This is a contract position for 6 month. In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff.
- Maintain organized electronic and paper filing systems.
- Prepare, format, and distribute documents, reports, and correspondence.
- Perform data entry and maintain accurate administrative records.
- Order and monitor office supplies and stationery.
- Manage incoming and outgoing mail deliveries.
- Schedule meetings and maintain calendars where required.
- Prepare meeting agendas and meeting documentation.
- Take and distribute meeting minutes when required.
- Arrange travel and accommodation bookings as requested.
- Monitor office equipment and coordinate maintenance and servicing.
- Liaise with suppliers and service providers regarding office requirements.
- Process general invoices and maintain administrative documentation.
- Maintain company forms, templates, and standard documents.
- Compile and prepare reports, spreadsheets, and presentations.
- Ensure office records are accurate, current, and securely maintained.
- Assist with organizing meetings, training sessions, and company events.
- Keep shared office areas organized and ensure administrative resources are available.
- Provide general administrative support to management and project teams.
- Perform other administrative duties as assigned.
Experience
- Previous office experience or clerical experience demonstrating strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Bookkeeping experience is an asset
- Familiarity with office management tasks such as calendar management, proofing documents, and customer support roles
- Demonstrated ability to prioritize tasks efficiently while maintaining excellent time management skills
Pay: $60,000.00 per year
Work Location: In person
