Job Overview
We are seeking a reliable, organized, and professional Bookkeeper / Administrative Assistant.
This is a combined position supporting two related businesses. The successful candidate will primarily provide bookkeeping, accounting, tax, and administrative support for an accounting firm. They will also assist a mental health clinic with payment collection and provide front-desk coverage when the clinic’s current administrator is away.
The ideal candidate is comfortable working with numbers, communicating with clients and patients, handling confidential information, and managing a variety of responsibilities.
Responsibilities
- Complete bookkeeping and data entry for business clients
- Perform bank and credit card reconciliations
- Maintain accounts payable and accounts receivable records
- Assist with payroll and government remittances
- Prepare bookkeeping files for financial statements and tax returns
- Assist with personal and corporate income tax returns
- Communicate with clients regarding missing information and documentation
- Organize and maintain electronic client files
- Provide general administrative support
- Collect and process patient and third-party payments
- Follow up on outstanding accounts
- Prepare invoices, receipts, and account statements
- Provide front-desk coverage when the current administrator is away
- Greet patients and respond to general inquiries
- Answer telephone calls and emails
- Schedule, confirm, and adjust appointments
- Assist patients and clinicians with administrative matters
- Maintain accurate and confidential patient information
Qualifications
- Previous bookkeeping or accounting experience
- Experience with QuickBooks Online or similar accounting software
- Strong computer skills, including Microsoft Office and email
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Professional written and verbal communication skills
- Comfortable collecting payments and following up on overdue accounts
- Ability to work independently and manage changing priorities
- Ability to maintain strict confidentiality
Assets
- Experience preparing personal or corporate income tax returns
- Payroll experience
- Experience working in an accounting, medical, counselling, or professional office
- Experience using Jane App
About You
You are dependable, friendly, and comfortable taking initiative. You can move between bookkeeping and administrative responsibilities while maintaining accuracy and professionalism. You are also comfortable interacting with accounting clients, patients, healthcare professionals, and other staff.
How to Apply
Please submit your résumé and a brief cover letter outlining your bookkeeping, accounting, tax, and administrative experience.
We thank all applicants for their interest. Only those selected for an interview will be contacted.
Pay: $20.00-$30.00 per hour
Benefits:
Work Location: In person
