Description
Job Description
The Deposit Desk/Accounts Receivable administrator has to be a strong team player, with working knowledge of accounting systems and procedures and excellent customer service skills. This role supports the Property Accountant with preparation of all required accounting reports.
Job Responsibilities
- Data entry of trust/corporation cheques as well as processing, verification, and reconciliation.
- Posting and coding large volumes of cheques and direct deposit.
- Preparing and reconciling Pre-Authorized Debit (PAD), credit and cheque deposits.
- Provide overall accounting and clerical support to the accounting department, including filing and scanning of documents.
- Retrieve and organize data into required reporting formats.
- Provide ad-hoc financial and operational analysis to support business decisions.
- Support the Property Accountant in all financial aspects of the portfolio.
• Coordinate with other members in the team in order to meet monthly cutoff procedures. • Work with Community Managers and Customer Service Support team to ensure that the payment information is accurate. Assisting the Property Accountant and Community Managers with any financial consultation service required by the Boards.
- Client Service - address accounting inquiries from owners and Board members.
- Perform research and accounting projects as needed. Projects include creation of Excel workbooks, updating existing workbooks, and assisting with the automation of accounting processes.
Additional Duties & Responsibilities
- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.
Education and Experience
- Possesses a University Degree or College Diploma in Accounting/Finance would be considered an asset
- 2+ years of accounting/finance experience
- Proficiency in Microsoft Office Suite with a strong focus in Excel
- Strong customer service, interpersonal, communication, and team-oriented skills
- Able to work well in a fast-paced environment
- Able to multi-task with a strong attention to detail
Knowledge, Skills & Qualifications
- Ethical and accountable with a strong 'can-do' attitude
- Excellent time management and ability to multitask to meet constant deadlines
- Excellence in customer service, demonstrated ability to meet and exceed customer needs
- Establish and maintain positive working relationships with internal and external clients
- Exceptional written and oral communication skills
- Able to work independently and be an asset to the team; adapt to changing program needs
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel
[email protected].
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at
[email protected]; we will respond in accordance with Local Law 144, within 30 days.
