Creative Project Coordinator (Part-Time) with potential to Full-Time
Real Estate Marketing & Creative Production
Position Overview
We are seeking a highly organized, proactive Creative Project Coordinator to manage the workflow and communication between our sales team, real estate brokers, advertisers, vendors, and graphic designers.
This role is responsible for ensuring that real estate folders, community guides, magazines, and digital marketing projects move smoothly from the initial sale through design, approval, production, and delivery.
The Creative Project Coordinator serves as the central hub of communication — keeping projects on schedule, ensuring designers have everything they need, managing approvals, and maintaining a high standard of quality throughout the production process.
Key ResponsibilitiesCreative Project Management
- Manage the full lifecycle of creative projects from sold deal to final delivery.
- Review new projects submitted by sales to ensure all required information and assets are complete.
- Create project timelines, deadlines, and production schedules.
- Assign projects and coordinate priorities with graphic designers.
- Monitor progress and ensure projects stay on track.
- Proactively identify challenges and communicate solutions.
Sales, Client & Designer Communication
- Act as the main communication link between:
- Sales representatives
- Real estate brokers
- Advertisers and vendors
- Graphic designers
- Printing partners
- Gather missing information, artwork, logos, photos, and approvals.
- Provide updates and manage expectations throughout the project.
- Ensure all stakeholders are aligned on deadlines and deliverables.
Proof Management & Quality Control
- Coordinate the review and approval process for all creative materials.
- Manage proof submissions, revisions, and final approvals.
- Track changes and ensure corrections are completed accurately.
- Review final materials for accuracy, consistency, and brand standards before production.
Production Coordination
- Maintain production schedules for folders, magazines, guides, and digital assets.
- Coordinate final files for printing and distribution.
- Ensure shipping details and delivery requirements are confirmed.
- Maintain accurate project records and status updates.
Process Improvement
- Help develop and maintain efficient creative workflows.
- Improve communication between sales and creative teams.
- Identify opportunities to reduce delays, errors, and unnecessary revisions.
- Support the implementation of project tracking systems and best practices.
QualificationsRequired Skills:
- Exceptional organization and attention to detail.
- Strong communication and relationship-building skills.
- Ability to manage multiple projects with competing deadlines.
- Strong follow-up skills and ability to keep projects moving forward.
- Comfortable working with sales teams, clients, and creative professionals.
- Ability to work independently and prioritize effectively.
Preferred Experience:
- Experience in marketing, advertising, publishing, print production, or project coordination.
- Experience managing creative workflows.
- Familiarity with Adobe Creative Suite is an asset.
- Experience with real estate marketing is an asset.
Pay: $22.00-$25.00 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
