Overview
We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of our office environment, providing exceptional administrative support and customer service. As the backbone of daily office functions, you will manage a variety of clerical tasks, coordinate communication channels, and assist with office management duties.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle incoming calls efficiently, transferring or taking messages as needed
- Maintain organized filing systems, both physical and digital, including data entry, document proofreading, and record keeping
- Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
- Oversee calendar management for meetings, appointments, and office events to ensure optimal scheduling
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping
- Provide exceptional customer support by addressing inquiries promptly and professionally in person or via phone or email
Experience
- Proven experience in office management or administrative roles with a strong background in clerical support and customer service
- Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Experience handling multi-line phone systems and managing front desk operations in a fast-paced environment
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required
Join us in creating an energetic workplace where your organizational talents can shine! This position is an added advantage for students pursuing the PR Pathway. It is a paid opportunity that allows you to develop your skills while contributing to a positive office culture.
Job Types: Full-time, Part-time
Pay: $17.60-$18.00 per hour
Work Location: In person
