Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and organizational skills will help create a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.
Duties
- Greet visitors, clients, and staff with professionalism and enthusiasm, ensuring a warm first impression
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently using excellent phone etiquette
- Handle data entry tasks accurately using Microsoft Office applications, Google Workspace, and other office software
- Maintain organized filing systems, including electronic and paper records such as patient or client files
- Schedule appointments, coordinate meetings, and manage calendars to optimize office workflow
- Perform clerical duties such as photocopying, proofreading documents, and preparing correspondence
- Support bookkeeping activities using QuickBooks or similar accounting software for invoicing and record-keeping
- Assist with medical or dental office procedures if applicable, including patient check-in/check-out processes
- Ensure the reception area remains tidy and welcoming at all times by managing supplies and organizing materials
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent customer service skills with the ability to handle diverse inquiries professionally
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills necessary for data entry and document management
- Experience with multi-line phone systems and phone etiquette is essential
- Knowledge of QuickBooks or bookkeeping experience is a plus
- Previous front desk or receptionist experience in medical or dental offices is highly desirable
- Strong typing speed along with proofreading skills to ensure accuracy in all communications
- Ability to multitask effectively in a fast-paced environment while maintaining attention to detail
This role is perfect for motivated individuals eager to develop their administrative skills while providing outstanding support within a professional setting. Join us to be part of a dedicated team that values your contributions and helps you grow!
Pay: $18.00-$20.00 per hour
Work Location: In person
