Admin & Project Support Coordinator
Organization: AceConnex Inc. Location: Mississauga, Ontario Hybrid Employment type: Full-time Reports to: Project Director
About AceConnex
AceConnex Inc. is a workforce development organization serving Ontario's advanced manufacturing sector. We connect jobseekers, including newcomers and people from underrepresented groups, with employers and post-secondary partners through a series of hiring and skills events.
We're delivering a multi-event project over the next two years and are building the team to run it. This role keeps the whole operation organized behind the scenes.
About the Role
The Admin & Project Support Coordinator is the organizational backbone of the project. You'll keep the Project Director and the team running smoothly — coordinating logistics for our events, supporting participant registration and intake, and keeping our records clean and complete. Because this is a funded project, accurate documentation isn't just nice to have: it's how we stay accountable to the funder, so attention to detail matters enormously in this role.
This is a hands-on, varied position that touches almost every part of the project. You'll work closely with project leadership, participants, employers, and partner organizations.
Key Responsibilities
- Provide day-to-day administrative support to the Project Director and project team — scheduling, correspondence, meeting coordination, and follow-ups
- Coordinate logistics for the project's signature events, including venue arrangements, materials, scheduling, and on-site registration and support
- Support participant intake and registration, including accurate and timely data entry
- Maintain organized, accurate project records and documentation to meet funder (SDF) requirements and stand up to audit
- Track attendance, sign-ins, and supporting paperwork so the data behind our reporting is complete and reliable
- Help gather and organize the documentation needed for funder reports and submissions
- Support basic financial administration — expense tracking, invoices, and record-keeping
- Coordinate communications and scheduling with participants, employers, and partner organizations
- Provide general office and project coordination support as needs arise
Qualifications
Required
- Administrative, coordination, or project support experience, ideally in a program, events, or office setting
- Excellent organizational skills and strong attention to detail, especially around record-keeping and documentation
- Comfort with data entry and everyday office tools (spreadsheets, email, calendars, scheduling)
- Strong written and verbal communication skills
- Ability to manage multiple priorities and deadlines without dropping details
Assets
- Experience in a grant-funded or publicly funded environment with documentation and compliance requirements
- Experience supporting live events or programs
- Familiarity with CRM, registration, or database systems
- Familiarity with the workforce development, employment services, newcomer services, or post-secondary sector
- Additional languages (an asset given the participants we serve)
What We Offer
- A meaningful role in a funded project with direct impact on jobseekers and employers in Ontario's advanced manufacturing sector
- Variety and ownership — no two weeks look quite the same
- A collaborative team and a direct working relationship with project leadership
Pay: $60,000.00 per year
Benefits:
- Casual dress
- On-site parking
- Work from home
Work Location: Hybrid remote in Mississauga, ON L5T 1Y2
