About Us
E and S Property Management is a trusted, modern, and technology-forward property management company serving property owners and tenants across Ottawa, Ontario. We pride ourselves on delivering exceptional service, building lasting relationships, and managing properties with integrity and professionalism. What sets us apart is our commitment to innovation — we've integrated advanced AI tools and smart technology directly into our daily operations, empowering our team to work smarter, faster, and more effectively. Backed by a dedicated admin support team, our associates can focus on what matters most: growing relationships, winning new clients, and delivering a best-in-class experience. As we continue to expand, we're looking for a driven and personable Property Manager Associate to join our team and play a key role in our next chapter of growth.
The Opportunity
This is more than a property management role — it's a growth-oriented opportunity within a modern company that invests in its people and technology. As a Property Manager Associate, you won't be buried in paperwork or bogged down by administrative tasks. With robust admin support and AI-powered systems handling routine workflows, communication tracking, and data management, you'll be free to focus on expanding our client base, building meaningful relationships, and ensuring both property owners and tenants receive an outstanding experience. If you're proactive, sales-minded, tech-savvy, and passionate about real estate, we want to hear from you.
Key Responsibilities
New Client Acquisition: Actively prospect, pitch, and secure new property owner clients to grow E and S Property Management's portfolio — this is a core, sales-driven component of the role
Owner & Tenant Liaison: Serve as the primary point of contact between property owners and tenants, ensuring clear communication, prompt issue resolution, and high satisfaction on both sides
Property Showings: Schedule and conduct property showings for prospective tenants, presenting units professionally and answering all inquiries
Lease Preparation & Administration: Draft, review, and execute lease agreements in compliance with Ontario's Residential Tenancies Act (RTA) and all applicable regulations, supported by AI-assisted document preparation tools
Leverage AI & Technology: Utilize the company's advanced AI systems and proptech tools as part of daily operations to streamline tenant communications, automate routine tasks, generate reports, and enhance decision-making
Tenant Screening: Coordinate and evaluate tenant applications, including credit checks, reference verification, and employment confirmation — supported by tech-enabled screening workflows
Rent Collection & Financial Reporting: Oversee timely rent collection and provide property owners with accurate, transparent financial updates through modern reporting dashboards
Property Inspections: Conduct routine move-in, move-out, and periodic property inspections, documenting conditions and coordinating any necessary maintenance
Maintenance Coordination: Manage and follow up on maintenance requests, liaising with vendors and contractors to ensure timely and cost-effective repairs, with admin support handling scheduling and follow-ups
Market Analysis: Stay informed on Ottawa's rental market trends, using data-driven insights and AI analytics to advise property owners on competitive pricing and strategies to minimize vacancies
Marketing & Advertising: Create and manage property listings across rental platforms to attract qualified tenants and reduce vacancy periods
Collaborate with Admin Team: Work closely with the in-house administrative support team to ensure seamless operations, accurate record-keeping, and efficient workflows across all managed properties
Qualifications
Required:
Minimum 1–2 years of experience in property management, real estate, sales, or a customer service-intensive role
Proven ability in sales, business development, or client acquisition — you're comfortable and confident building a new client base
Strong knowledge of or willingness to learn the Ontario Residential Tenancies Act (RTA) and relevant landlord-tenant legislation
Tech-savvy and adaptable — comfortable working with AI tools, property management software, CRM platforms, and digital communication systems
Excellent verbal and written communication skills — you can build rapport quickly and handle difficult conversations with professionalism
Exceptional organizational and time-management skills, with the ability to manage multiple properties and priorities simultaneously
Proficiency with the Microsoft Office / Google Workspace suite
Valid Ontario driver's license and access to a reliable vehicle (travel across Ottawa is required)
Professional, self-motivated, and able to work both independently and as part of a team
Preferred (Assets):
Ontario Real Estate License or relevant property management certification (e.g., CPM, RPA, or equivalent)
Experience using AI-powered tools, automation platforms, or proptech solutions in a professional setting
Established network of contacts within the Ottawa real estate or rental market
Bilingual (English/French) is a strong asset given Ottawa's bilingual community
Experience with rental listing platforms (e.g., Rentals.ca, Kijiji, Realtor.ca)
What We Offer
Competitive base salary plus bonus eligibility — your success in client acquisition and performance is directly rewarded
A modern, tech-enabled workplace — work with advanced AI tools and smart systems built directly into daily operations so you can perform at your best
Dedicated administrative support — you'll have a reliable admin team behind you handling scheduling, documentation, and operational logistics so you can focus on high-value activities
Career growth opportunities within a rapidly expanding, forward-thinking company where your contributions have a visible impact
Professional development support, including training on emerging proptech and AI tools, certifications, and industry conference opportunities
Flexible and dynamic work environment — a mix of office, field, and remote work supported by cloud-based collaboration tools
Mileage reimbursement for property-related travel across Ottawa
The opportunity to be a key player in shaping the growth of E and S Property Management from the ground up
A supportive, collaborative team culture that values initiative, innovation, integrity, and results
How to Apply
Ready to grow your career with a modern property management company that invests in technology, supports its team, and rewards results?
Apply directly through Indeed by clicking the "Apply Now" button and submitting the following:
Your updated resume highlighting relevant experience in property management, sales, customer service, or technology-driven roles
A brief cover letter telling us why you're the right fit for E and S Property Management and what excites you about this opportunity
Applications will be reviewed on a rolling basis. We encourage you to apply early, as we are looking to fill this position promptly.
Pay: $50,000.00-$65,000.00 per year
Benefits:
- Company events
- Mileage reimbursement
- On-site parking
- Paid time off
Work Location: In person
