Property Administrator – D.O. Holdings Inc.
About Us: D.O. Holdings Inc. is a leading real estate holdings company with a diverse portfolio of residential, hotel, industrial, commercial, and office properties across Canada and the USA. Specializing in the investment, development, and management of high-density, transit-oriented assets, D.O. Holdings is committed to creating functional and lifestyle-enhancing spaces. As we continue to grow, we are looking for a skilled Property Administrator to join our dynamic team.
Role Overview: The Property Administrator will be responsible for the day-to-day administration, tenant relations, and property management support across our portfolio. This role includes coordinating lease agreements, tenant communication, and maintenance, as well as assisting with financial and property documentation. The successful candidate must have a valid driver’s license, access to a personal vehicle, and be able to travel to various properties as needed.
Key Responsibilities:
· Tenant and Lease Management:
o Serve as the primary point of contact for tenants, handling inquiries, concerns, and coordinating lease documentation, renewals, and terminations.
o Coordinate move-ins and move-outs, and communicate with tenants regarding lease terms, rent increases, and notices.
o Assist in property marketing, conduct property showings, and support leasing outreach.
· Property Administration:
o Maintain up-to-date records of lease agreements, insurance documents, tenant information, and payment histories.
o Support preparation of property reports, budgets, financial statements, and year-end documentation.
o Ensure accurate records of all property communications, notices, and updates, and maintain a well-organized filing system.
· Maintenance and Vendor Coordination:
o Coordinate and manage maintenance requests, working with vendors and contractors to ensure timely repairs and compliance with property standards.
o Oversee construction and renovation tasks as needed, and liaise with city officials for necessary permits and compliance.
· Financial and Accounting Support:
o Process rent payments, manage accounts payable and receivable, track overdue accounts, and ensure timely collection of other income (e.g., parking fees).
o Assist with budgeting, expense reporting, cash management, and provide support to the accounting team on property financials.
o Coordinate with the accounting department for processing payments to vendors and preparing expense reports.
· Office and Administrative Support:
o Act as the first point of contact for office visitors, phone inquiries, and direct mail distribution.
o Handle general office duties such as scheduling, correspondence, and maintaining office supplies.
o Maintain CRM systems (e.g., Salesforce) to manage tenant communications and ensure data accuracy.
Qualifications:
· Proven experience in property management, real estate administration, or a related field.
· Strong organizational, multitasking, and communication skills, with a focus on customer service.
· Proficiency in property management software and MS Office Suite; familiarity with real estate accounting software (e.g., Yardi) is an asset.
· Knowledge of local real estate laws and regulations, especially regarding lease administration.
· Mandatory: Valid driver’s license and access to a personal vehicle.
· Bilingual in French and English is preferred.
Why Join Us? This role offers the opportunity to be part of a growing real estate company with a commitment to quality and community impact. We value teamwork, professional development, and fostering strong relationships with our tenants.
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Paid time off
Work Location: In person
