Role Purpose
The Document Control & Project Coordinator plays a key role in supporting the successful delivery of a major infrastructure project by ensuring project information is accurate, organized and accessible. This position combines hands-on document control with project coordination, working across multidisciplinary teams to manage design reviews, track progress and actions, and maintain clear, reliable project records using Aconex and SharePoint.
This 12-month contract, with potential for extension, offers the opportunity to contribute to a major Canadian port infrastructure development that will strengthen Canada’s trade and supply chain capacity.
Key Responsibilities
Document control:
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Administer Aconex, including setting up and managing document workflows.
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Maintain the project’s internal SharePoint site.
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Distribute documents and information to the appropriate team members.
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Transcribe, tabulate, and combine comments from project reviewers.
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Monitor and follow up on overdue tasks/actions.
Project coordination:
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Coordinate engineering design reviews across multidisciplinary teams.
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Ensure design comments are captured, tracked, and resolved.
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Track project progress and maintain accurate, complete and up-to-date project records.
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Draft and distribute meeting minutes.
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Review invoices and progress claims and support the approval process.
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Create project dashboards and draft presentation materials.
Knowledge & Qualifications
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Bachelor's degree or diploma in Civil Engineering, Construction Management, Project Management, or a related discipline.
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3–8 years of experience supporting large-scale infrastructure projects (design build, EPCM preferred).
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Solid experience administering document control processes in Aconex.
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Experience coordinating engineering designs.
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Knowledge of project management principles.
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Advanced Aconex and Share Point skills are strongly preferred.
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Excellent verbal and written communication skills.
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Collaborative team player with the ability to coordinate effectively across multidisciplinary teams.
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Strong organizational and time management abilities.
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Exceptional attention to detail and accuracy.
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Strong interpersonal and stakeholder management skills.
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Proactive problem-solving and critical thinking skills.
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Fluent in English. French language proficiency is considered an asset.
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Previous Canadian work experience or experience working directly with Canadian industries.
