ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist Project Managers in obtaining shop drawings from manufacturers, suppliers, and subcontractors.
- Prepare, log, and submit shop drawings to the General Contractor, Owner, and Consultants for review.
- Track approvals and distribute approved shop drawings and all project-related documentation to manufacturers, suppliers, and subcontractors.
- Prepare, issue, and manage Requests for Information (RFIs), ensuring clear communication and timely follow-up.
- Distribute change notices and change orders to subcontractors and suppliers; upon approval, circulate to the project team and update cost projections, drawings, and required accounting records.
- Enter change orders and maintain accurate records within project and accounting systems.
- Prepare and print monthly cost reports for Project Managers.
- Prepare and update Work-in-Progress (WIP) forecast sheets on a monthly basis.
- Copy, organize, and distribute drawings, specifications, and change documentation as required.
- Manage and issue project deficiency and punch lists, ensuring proper tracking and close-out.
- Prepare, coordinate, and maintain commissioning documentation and project-specific quality control forms.
- Obtain drawings and specifications from clients and distribute them to subcontractors as required.
- Provide administrative and technical support to Project Managers, Project Teams, and Site Superintendents.
- Attend site meetings and visit job sites as required to support project execution.
- Participate in company operational meetings, including project delivery meetings, staff meetings, and project status review meetings.
- Participate in ongoing training seminars and courses; associated costs will be covered or reimbursed by the company.
EXPERIENCE, SKILLS & KNOWLEDGE
- Degree or diploma in Construction Management or a related field is preferred.
- Previous experience in the mechanical construction industry is considered an asset.
- Ability to read, understand, and interpret construction drawings and specifications.
- Experience with CAD software is preferred.
- Proficiency with Bluebeam is an asset.
- Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Project).
- Experience with project or construction management software is an asset.
- Familiarity with Accubid and change order software is an asset.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Resourceful, detail-oriented, and proactive with a strong sense of urgency.
- Team-oriented mindset with the ability to build effective working relationships at all organizational levels.
- Valid driver’s license and ability to travel to job sites as required.
TRAVEL REQUIREMENTS
- Travel requirements for this position may range from 10% to 60%, depending on project needs.
Job Type: Full-time
Pay: $43,970.52-$75,000.00 per year
Ability to commute/relocate:
- Vaughan, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's Degree (required)
Experience:
- Project management: 3 years (required)
Language:
Licence/Certification:
- Driving Licence (required)
Location:
Willingness to travel:
Work Location: In person
