Human Resources
Position number: 38023
Date posted: July 6, 2026
HR Workflow & Automation Lead - Level 8 (EMAPS)
Continuing Full-Time
Work schedule:
35 Hours/week (Monday to Friday, 8:30 am to 4:30 pm)
Salary:
$42.77 to $68.43 per hour ($77,842.65 to $124,548.24 per annum)
Expected Start Date
August 17, 2026
For more information please contact: Dave Muir - [email protected]
MINIMUM FORMAL EDUCATION/TRAINING:
- Bachelor’s degree in Information Systems, Computer Science, Business or HR related field is required.
- Microsoft Certified: Power Platform Solution Architect Expert is preferred.
- Microsoft Certified: Power Platform Functional Consultant Associate is preferred.
- Microsoft Certified: Dynamics 365 Functional Consultant is preferred.
- Microsoft Certified: Azure Fundamentals (or higher) is preferred.
EXPERIENCE:
- Minimum of 5 years experience in workflow automation, system implementation or HR technology is required.
- Minimum of 3 years experience with Microsoft Power Platform is required.
- Experience implementing case management or ticketing systems is required.
- Experience integrating SharePoint, Teams, Outlook and Forms is required.
- Familiarity with Power BI is preferred.
- Proven ability to lead cross-function HR/IT initiatives is preferred.
- An acceptable equivalent combination of education and experience may be considered.
SKILLS AND ABILITIES:
- Strong process design and optimization mindset is required.
- Ability to translate business needs into technical solutions is required.
- Excellent communication and change management skills are required.
- Analytical thinking with strong problem solving ability is required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
Solution Design & Implementation
- Lead the design, implementation, maintenance and continuous improvement of the HR triage and intake system using:
- Power Automate (flows, orchestration)
- Dynamics 365 (Case management / HR data integration)
- Microsoft Copilot (AI assisted triage, draft responses to inquiries, workflow enhancements, automated routing)
- Microsoft outlook, Microsoft teams, Microsoft forms and SharePoint
- Architect scalable workflows across all HR functions for:
- Employee requests (HR helpdesk)
- Case routing and prioritization
- Approvals and escalations
- Knowledge base integration
Workflow Automation
- Design, build, test and deploy automated workflows across HR processes such as:
- Onboarding/offboarding
- Leave requests
- HR data change requests
- Integrate Outlook, Teams, SharePoint, and Forms for seamless intake and communication.
System Integration & Data Management
- Design integrations between Dynamics 365, VIP (HRIS System) and Microsoft 365 tools.
- Ensure secure data handling, governance and compliance with all University of Manitoba policies and procedures.
- Develop data models and reporting dashboards, preferably in Power BI.
Copilot Enablement
- Configure and optimize Copilot capabilities for:
- Automated responses and summaries
- Case creation, classification and routing
- Document drafting and knowledge suggestions
- Identify opportunities for AI-driven continuous improvement.
Stakeholder Engagement
- Partner with HR leadership to translate business needs into technical workflows.
- Train HR Teams on new tools and processes.
- Provide ongoing support and continuous improvement recommendations.
Governance & Best Practices
- Establish Power Platform governance frameworks for all HR processes ensuring adherence to Microsoft’s best practices for security, performance and lifecycle management.
- Other duties as assigned.
The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).
If you require accommodation supports during the recruitment process, please contact [email protected] or 204-474-7195. Please note this contact information is for accommodation reasons only.
Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.
