As a Scheduling & Operations Analyst your typical day will impact in the following ways:
- Lead and coordinate all components of scheduling, call-outs, payroll submissions, recruiting, onboarding, process hire and Core functions within the designated systems.
- Ensure that team member schedules are accurate by completing master schedules, maintaining daily adjustments, exceptions, coding, availability to ensure proper staffing levels are maintained and accurate pay for team members.
- Responsible for taking all absences calls and daily communication with the department manager for after-hours absences and update the time sheet accordingly.
- Monitor the time clocks punches for late, early, missed punches etc. and makes adjustment within the time sheet.
- Ensure on a daily basis that time off requests submitted by team members are validated, appropriately updated on the time sheet, aligned to the collective agreement and approved by the respective manager.
- Responsible for confirming the completeness and accuracy of the site’s bi-weekly payroll submissions, as well as for submitting off-cycle payroll requests to the Manager Scheduling and Operations.
- Facilitate the recruiting process within the system such as creation of job requisitions, review internal candidates with the department manager, disposition internal candidates etc. with the Manager Scheduling and Operations and Talent Acquisition Team to ensure proper staffing.
- Complete the Onboarding and Process Hire process within the system for all new hires with the Manager Scheduling and Operations support.
- Update the team member system file (new-hire, terminations, changes, HR administration etc.) within the system with the Manager Scheduling and Operations support.
- Performing other duties as assigned.
Must haves:
- Bachelor’s degree and/or Diploma or Certificate or relevant experience.
- Must have a minimum of 1-3 years scheduling, time & attendance and pay administration.
- Experience with understanding collective agreements.
- Proficiency with MS Office, Outlook, Word and Excel.
- Must demonstrate experience in working as part of an interdisciplinary team.
- Exceptional problem solving, analytical and critical thinking skills.
- Excellent interpersonal and customer focused skills.
- Demonstrated organizational and time management skills and ability to prioritize tasks in a complex, fast paced environment.
- Demonstrated attention to detail in day-to-day work with a focus on quality of work, accuracy and service.
- Experience working with different levels of management and operations.
- Effective verbal and written English communication skills.
- All applicants must successfully pass the provincial background screening requirements (i.e. Criminal Records and Vulnerable Sector Screening).
Bonus points for having
- Understanding of pay-related employment legislation would be an asset.
- Experience in a healthcare environment would be an asset.
Act upon your desire to help others and Join Sienna Senior Living as we continue to enhance the lives of those we serve.
Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.
