Executive Assistant & Operations Coordinator
Avery Mellor – Realtor | Melko Homes Inc.
Location: London, Ontario (In-office with occasional local travel)
Job Type: Full-Time (40 hours/week)
Compensation: $22.00-$24.00/hr, with opportunities for raises, increased responsibility, and overtime.
About the Role
I'm looking for a highly organized, proactive, and dependable Executive Assistant & Operations Coordinator to become the second-in-command of two growing businesses:
- Avery Mellor – Realtor (approximately 75-80% of the role)
- Melko Homes Inc. – Residential Investment & House Flipping (approximately 20-25% of the role)
This is a full-time Monday-Friday position (9:00 a.m. - 5:00 p.m.) with optional paid overtime, paid vacation, and paid sick days.
This isn't a traditional assistant role. I'm looking for someone who enjoys taking ownership, solving problems, improving systems, and helping the business operate efficiently.
While you'll have daily recurring responsibilities, no two days are the same. You might be organizing listings, communicating with clients, coordinating contractors, staging a flip, picking up lockboxes around London, creating marketing content, or improving internal systems.
If you enjoy variety, working independently, and helping a business grow, I'd love to hear from you.
Responsibilities:
- Manage calendars, email inboxes, appointments, phone calls, meetings, and daily priorities
- Draft emails, prepare documents, organize digital files, and order supplies
- Executive & Administrative Support
Real Estate Operations
- Prepare MLS listings, agreements, and transaction files
- Coordinate showings, photographers, inspectors, cleaners, and other service providers
- Manage CRM, client follow-ups, rental inquiries, tenant screening, and onboarding
- Track leads and maintain organized client records
Marketing
- Schedule social media posts
- Create graphics, edit basic photos/videos, write captions, and maintain online listings
Operations & Systems
- Improve workflows, create systems and checklists, track KPIs, organize databases, and help implement new software and automations
Melko Homes Inc.
- Coordinate contractors, renovations, staging, supplies, bookkeeping, project tracking, invoices, and occasional local errands (paid mileage)
Who We're Looking For
Someone who:
- Takes initiative without constant direction
- Thinks ahead and solves problems
- Is organized, dependable, and detail-oriented
- Communicates professionally by phone, email, and text
- Learns software quickly
- Can manage multiple priorities independently
- Wants a long-term career with opportunities to grow
- Open to new tasks
Qualifications
Preferred, but not required:
- Experience in administration, executive assistance, or real estate
- Excellent written and spoken English
- Strong computer skills
- Experience with Google Workspace
- Adobe Photoshop and social media experience
- CRM experience (Follow Up Boss is an asset)
- Valid driver's licence and reliable vehicle
- Good knowledge of London and surrounding areas
Software You'll Use
Google Workspace, Adobe Photoshop, Follow Up Boss CRM, Instagram, Facebook, TikTok, LinkedIn, YouTube, Facebook Marketplace, Kijiji, Various real estate software platforms (training provided)
What Success Looks Like
Within a few months, you'll be confidently keeping projects moving without constant oversight, improving systems, communicating with clients, and ensuring nothing falls through the cracks. The goal is for you to become an integral part of the business, not simply an assistant completing tasks.
What We Offer
- Starting wage of $22.00-$24.00/hr
- Full-time employment
- Paid mileage for work-related driving
- Optional overtime at 1.5x hourly wage
- Performance-based raises
- A fast-paced environment where every day is different
- Excellent opportunities for professional growth as both businesses continue to expand
If you're someone who enjoys organization, problem-solving, and helping businesses operate at a high level, we'd love to hear from you.
This role is not associated with Thrive Realty Group directly.
Applications will be accepted until July 20 at 9:00 a.m.
Pay: $22.00-$24.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
- Paid time off
Location:
Work Location: In person
