Maintenance Coordinator
CMG Toronto Property Management
Greater Toronto Area (GTA), Ontario
Full-Time Independent Contractor
Compensation: $45,000 annually + mileage reimbursement
Expected Hours: 40–50 hours per week
Must have a reliable vehicle and valid driver’s license
About CMG Toronto
CMG Toronto is a leading property management company serving the Greater Toronto Area. We specialize in full-service residential property management, tenant relations, maintenance coordination, inspections, leasing support, and investment property services.
Our mission is to create financial success and peace of mind for property owners through reliable, professional, and proactive property management solutions. We pride ourselves on delivering exceptional customer service, maintaining strong landlord-tenant relationships, and protecting our clients’ investments through responsive communication and efficient operations.
At CMG Toronto, we believe in integrity, accountability, teamwork, and creating a stress-free experience for both property owners and tenants.
Position Overview
CMG Toronto is seeking a highly organized, proactive, and customer-service-focused Maintenance Coordinator to join our growing team. The successful candidate will be responsible for overseeing day-to-day maintenance operations across our managed properties, coordinating vendors, scheduling inspections, managing tenant communications, and ensuring repairs are completed efficiently and professionally.
This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and has strong communication and organizational skills.
Key Responsibilities
Maintenance Coordination
- Receive and manage maintenance requests through phone, email, and online systems
- Assess and prioritize maintenance issues based on urgency
- Coordinate emergency, urgent, and routine repairs
- Schedule vendors and contractors for maintenance appointments
- Create and manage work orders through company software systems
- Follow up with tenants, owners, and vendors regarding repair progress and completion
- Ensure maintenance issues are resolved professionally and in a timely manner
Vendor Management
- Coordinate with approved vendors and trades
- Obtain repair quotes and estimates
- Verify vendor insurance and qualifications
- Monitor vendor performance and quality of work
- Process invoices and communicate completed work to the Property Management team
Property Inspections & Unit Turnovers
- Conduct move-in and move-out inspections
- Coordinate lockbox installations and access arrangements
- Schedule and complete routine property inspections
- Upload inspection reports, notes, and photos accurately
- Coordinate unit preparation and turnover work between tenants
- Ensure units are ready for occupancy within required timelines
Communication & Administration
- Maintain accurate records of all maintenance activities and communications
- Communicate clearly and professionally with tenants, property owners, vendors, and internal team members
- Provide updates regarding repair timelines, delays, and scheduling
- Assist with recurring maintenance scheduling and preventative maintenance tasks
- Collaborate with leasing, property management, and administration teams to ensure smooth operations
Qualifications
- Previous experience in property management, maintenance coordination, administration, or a related field preferred
- Strong organizational and time management skills
- Excellent communication and customer service abilities
- Ability to prioritize tasks and manage multiple projects simultaneously
- Comfortable working in a fast-paced environment
- Strong attention to detail and problem-solving skills
- Experience working with contractors, trades, or vendors is considered an asset
- Basic knowledge of residential property maintenance is preferred
- Proficient with email, scheduling software, and Microsoft Office/Google Workspace
- Must have a reliable vehicle and valid driver’s license
What We Offer
- Competitive annual compensation
- Mileage reimbursement
- Opportunity for growth within a growing property management company
- Dynamic and supportive team environment
- Hands-on experience within the real estate and property management industry
- A fast-paced role where no two days are the same
Who You Are
You are organized, dependable, and solution-oriented. You enjoy coordinating people and projects, communicating with clients, and ensuring issues are resolved efficiently. You are comfortable balancing office administration with occasional property visits and inspections throughout the GTA.
How to Apply
Please submit your resume along with a brief introduction outlining your experience and why you would be a great fit for the Maintenance Coordinator role at CMG Toronto.
We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
- Learn more about CMG Toronto at: www.cmgtoronto.com
Pay: $45,000.00 per year
Work Location: In person
