EMPLOYMENT OPPORTUNITY: ADMINISTRATIVE Housing Program COORDINATOR
A project of the Native Women’s Shelter of Montreal, Miyoskamin is an innovative center and second-stage housing complex that provides comprehensive health care, social services, and access to justice services for Indigenous women, youth, and families. We are currently looking for an Administrative Housing Program Coordinator to coordinate the housing program from application to move-in.
POSITION TITLE:
Administrative Housing Program Coordinator
TYPE OF POSITION:
Full time, replacement (one (1) year contract)
LOCATION:
757 rue des Seigneurs, Montréal QC & off site office space
SALARY:
$55,000 - $59,000
SCHEDULE:
40 hours per week, Monday - Friday
START DATE:
As soon as possible
PROBATION:
Three (3) month probation period, after which an
evaluation will be conducted.
APPLICATION:
Please send a cover letter, your Curriculum Vitae and two
letters of reference to [email protected]
The Native Women’s Shelter of Montreal (NWSM) values diversity and equitable representation. While all qualified candidates are encouraged to apply, preference will be given to Indigenous applicants.
Duties and Responsibilities:
Housing Program Administration: Application Process
- Keep community aware of opening at Miyoskamin, encouraging applications
- Responding to inquiries from applicants or community organizations about Miyoskamin and it’s housing program
- Receiving and screening applications, making selections for interviews based on eligibility
- Connecting with applicants to schedule interviews
- Coordinating with Selection committee to conduct interviews
- Preparing all necessary documents and items for applicant interview process
- Following up with applicants regarding decisions
- Coordinating with the selection committee when necessary, to review applications
- Coordination renewals annually and ensuring documents are in order and organized
Housing Program Administration: OMHM Relations
- Being the main point of contact between Miyoskamin Housing Program and the designated OMHM representative
- Once an applicant is accepted, collaborating with the Empowerment Workers to compile all necessary documents to complete the PSL application with the OMHM
- Staying up to date with any OMHM policy changes, specifically those that have an impact on the Miyoskamin Housing Program and it’s participants
- Submitting applications directly to the PSL at the OMHM, once all documents have been completed
- Following up with the OMHM if there are delays or requests for additional documentation
- Confirming with the applicant when the application has been submitted, and providing updates when required
- Updating the participant and Empowerment Worker when an application has been approved and the move in process can start
- Advocating, when necessary, using an expedited process for those in more vulnerable situations
- Completing addendum C requests in collaboration with Empowerment Workers
- Submitting necessary documents for departure of participants, when necessary
- Sending signed Temporary Occupancy Agreements to the OMHM once completed
Housing Program Administration: Program Support
- Monitoring and responding to inquiries in the general inquiries inbox
- Updating the housing program template documents as needed as they relate to policies and procedures of the program
- Participate in participant-evaluation of Miyoskamin Housing Program, in collaboration with the Director of Miyoskamin
- Annually update documents such as the Temporary Occupancy agreement, etc
- Prepare all necessary documents and optimize the renewal process according to the housing program baseline requirements
- Prepare all move in documents including the Temporary Occupancy Agreement, Code of Conduct, Building Regulations, etc
- Continually update and build housing program related documents such as info sheets, cheat sheets, etc
Qualifications:
Skills & Attributes:
- Bilingualism in French and English (necessary)
- Extremely organized & ability to multitask
- Capable of working in a fast paced environment
- Excellent communication skills
- Self-starter, and able to work autonomously as well as part of a team
Education & Experience
- DEC, Bachelor degree and or completion of a secretarial studies program, training as an executive assistant, and/or other administrative training
- At least three years relevant work experience
- Experience working in a non -profit setting
- Experience with commonly used office software and applications (Microsoft Office, Google Workspace, Zoom, etc.)
