Job Summary
We are seeking a highly organized and proactive Personal Assistant to support executive management with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in office software. This role offers an opportunity to work in a dynamic environment where attention to detail and professionalism are essential for success.
Responsibilities
- Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace.
- Handle correspondence via multi-line phone systems, ensuring professional phone etiquette.
- Perform data entry, filing, and document proofreading to ensure accuracy and organization.
- Assist with bookkeeping tasks using QuickBooks and other office software.
- Prepare reports, presentations, and other documents utilizing Microsoft Office tools.
- Coordinate appointments, meetings, and travel arrangements as needed.
- Support front desk operations, including greeting visitors and managing incoming inquiries.
- Utilize DocuSign for electronic signatures and document management.
- Maintain organized files both digitally and physically to ensure quick retrieval of information.
- Provide exceptional customer service to clients, vendors, and internal teams.
Skills
- Proficiency in QuickBooks, Microsoft Office (Word, Excel, PowerPoint), and Google Workspace.
- Experience with Microsoft Outlook Calendar and multi-line phone systems.
- Strong typing skills with high accuracy for data entry tasks.
- Excellent organizational skills with the ability to multitask effectively.
- Previous office experience, including clerical or administrative roles preferred.
- Knowledge of bookkeeping principles and experience with QuickBooks is a plus.
- Strong proofreading skills to ensure error-free documents.
- Professional phone etiquette with the ability to handle inquiries courteously.
- Ability to manage multiple priorities efficiently in a fast-paced environment. This position is paid and ideal for candidates who are detail-oriented, dependable, and eager to contribute to a professional team environment.
Pay: From $17.60 per hour
Work Location: In person
